JPMC Light Bulb Recycling Services

The State of Illinois Central Management Services (CMS) is conducting a Joint Purchase Master Contract (JPMC) procurement for light bulb recycling services across governmental units and qualified not-for-profit agencies in Illinois. The contract (Bid B-47048) seeks a vendor to provide comprehensive recycling services for fluorescent bulbs, ballasts, and crushed lamps, covering three defined regions: Northern, Central, and Southern Illinois. Deliverables include supplying prepaid recycling boxes, shipping labels, on-site pickups, and complete recycling of hazardous materials in 55-gallon drums, with strict adherence to federal and state environmental protection regulations. Vendors must provide certificates of recycling, maintain appropriate permits and licenses, and comply with environmental standards throughout the contract period. A pre-bid conference is scheduled for April 30, 2025, at 1:00 PM via Webex, where potential bidders can learn about procurement requirements and ask questions. The bid submission deadline is May 14, 2025, with electronic submissions required through the BidBuy system. Evaluation will focus on the lowest-priced responsive and responsible bidder, with bids required to remain firm for 180 days from the opening date.

The procurement includes a 9% Business Enterprise Program (BEP) goal for recycling and hazardous material services, with specific emphasis on supporting businesses owned by minorities, women, and persons with disabilities. The state has an aspirational goal of awarding at least 30% of contract dollars to certified diverse businesses, with an additional 3% target for service-disabled veteran-owned and veteran-owned small businesses. Vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure and Vendor Disclosure forms, which require detailed information about business ownership, potential conflicts of interest, and compliance with various state regulations. While no specific incumbent vendor is mentioned, the contract is structured as an indefinite quantity joint purchase master contract, allowing participating governmental units and qualified not-for-profit agencies to be billed separately for their actual share of services. Insurance requirements are substantial, including $1,000,000 per occurrence for general commercial liability, auto liability, and worker's compensation. The contract is initially established for three years, with a maximum potential contract period of ten years, though no specific maximum contract value is provided in the documentation.