JPMC IFB Atlassian Tools Licenses FY25 - FY29

The Illinois Department of Innovation and Technology (DoIT), in cooperation with the Chief Procurement Officer for General Services, is seeking an authorized Atlassian Software reseller to establish a joint purchase master contract for software licenses spanning fiscal years 2025-2029. The procurement aims to secure licenses for various Atlassian tools including JIRA Software, Bamboo, Crucible, FishEye, and Confluence, with user tiers ranging from 500 to 2000 users. This Invitation for Bid (IFB) requires vendors to submit electronic responses through the BidBuy system by February 13, 2025, with bids remaining firm for 90 days from opening. Vendors must provide pricing for multiple user tiers, with the contract being awarded to the lowest priced responsive and responsible bidder. All licenses will be for a one-year term and invoiced annually, with the initial contract term set for five years and potential renewal options not to exceed ten years total. Evaluation will focus on overall total price, with vendors required to submit a signed contract, completed offer with authorized signature, and appropriate vendor disclosure documentation.

While this procurement is not designated as a small business set-aside, it is potentially partially or totally funded with federal funds. The contract will be available to all governmental units and qualified not-for-profit agencies in Illinois, with each entity separately responsible for their own orders. Vendors must maintain continuous authorization as an Atlassian reseller throughout the contract term and provide new, unused products of the most recent manufacture. Pricing will remain firm for the first year, with potential annual adjustments based on the Consumer Price Index. Each purchasing agency will need to provide their own State Entity Number (SEN) or complete the set-up process when placing orders. Although specific budget ranges are not explicitly detailed, the contract is structured as an indefinite quantity master contract with no minimum purchase obligation, suggesting flexibility for participating agencies to procure licenses as needed across the five-year contract period.