JPMC Fire Ext-Ins-Re-Mnt by Region

The State of Illinois Department of Central Management Services is issuing an Invitation for Bid (IFB B-50540) to establish three-year Joint Purchase Master Contracts for fire extinguisher inspection, repair, and maintenance services across ten designated regions throughout Illinois. The solicitation anticipates multiple awards and is restricted to small businesses registered in the Illinois Procurement Gateway at the time of bid opening. Selected vendors must provide comprehensive fire extinguisher services including inspection, maintenance, and repair on an as-needed basis, with all labor, tools, equipment, materials, parts, and accessories supplied by the vendor. Vendors are required to maintain emergency response capability within two hours of receiving a call and establish routine service response times in agreement with individual governmental units, and must hold general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The contract will serve governmental units and qualified not-for-profit agencies on an indefinite quantity basis with no maximum total payment amount specified, as entities will place separate purchase orders based on actual service needs. The pre-bid conference is scheduled for February 18, 2026 at 1:00 PM via Webex, with bid opening on February 26, 2026 at 3:00 PM; bids must remain firm for 180 days from opening, and the contract term begins May 1, 2026 or upon execution, with a maximum total term not to exceed ten years including any renewals or extensions. Evaluation will award up to two responsive and responsible bidders per region, with the lowest-priced bidder designated as Primary receiving 65 percent of the award value and the second-lowest as Secondary receiving 35 percent.

This solicitation is open exclusively to small businesses registered in the Illinois Procurement Gateway, and bidders are eligible to claim the Illinois Business Preference and Domestic Product Preference under the Illinois Procurement Code by submitting required affidavits and designations. No subcontracting of labor is permitted; vendors must complete all work with their own employees, though temporary employees from local union halls may supplement staff for larger jobs. Bidders must maintain active IPG registration at bid opening and submit all required disclosure documentation, including the IPG Active Registered Vendor Disclosure form, Standard Illinois Certifications, and vendor disclosure statements; failure to submit required documentation renders the bid non-responsive and results in disqualification. Pricing shall be submitted through the BidBuy Quote Items Tab with labor hour costs entered as per-hour charges including fringe benefits, employer expenses, insurance, and overhead, and material costs entered at $25,000 per region across all ten regions, with federal funds potentially providing partial or total funding as disclosed upon notice of award. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific existing infrastructure or technology integration requirements are noted. The contract value is indefinite and will depend on actual purchase orders placed by participating governmental units and qualified not-for-profit agencies across the ten regions.