JPMC Carpentry by Region

The State of Illinois Central Management Services (CMS) is issuing an Invitation for Bid (IFB) for a Joint Purchase Master Contract (JPMC) for carpentry services across ten defined geographic regions. This procurement seeks to establish on-call carpentry services for state agencies, covering minor alterations and repairs including exterior and interior structural work, window and door repairs, surface maintenance, and installations. The contract will run from July 1, 2025, to June 30, 2030, with vendors required to provide response times of 8 hours for routine work and 2 hours for emergencies. Bidders must have at least two years of carpentry services experience and current required licenses, with pricing structured on a time and materials basis that includes prevailing wages, benefits, employer expenses, and overhead costs. The evaluation will focus on responsiveness, responsibility, and lowest overall price, with a pre-bid conference scheduled virtually on May 14, 2025, at 1:00 PM via Webex. Bids must be submitted electronically through BidBuy by May 21, 2025, and will remain firm for 180 days. Vendors must provide comprehensive hourly labor rates and comply with prevailing wage requirements for their specific region.

This procurement is designated as a Small Business Set-Aside, with the state anticipating awarding up to four vendors per region in a hierarchical structure (Primary, Secondary, Tertiary, and Quaternary). Material costs for each region range from $50,000 to $1,500,000, serving as a billing mechanism but not part of the evaluation process. Vendors must complete standard Illinois certifications, addressing 33 comprehensive requirements covering legal standing, business ethics, workforce practices, and regulatory compliance. The contract includes provisions for minority contractor initiatives and potential federal funding considerations. While no specific maximum total payment is specified, the contract allows for work across various state facilities with strict guidelines on employee conduct and performance standards. Successful vendors will be required to maintain comprehensive insurance, provide detailed invoicing, and offer a one-year warranty on all work. The multiple award approach ensures flexibility for state agencies, with a structured process for selecting vendors based on availability and specific project requirements.