JPMC Service Contracts Usage~81.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Carpentry by Region
- Solicitation number
- 25-416CMS-BOPM4-B-47610
- Issued by
- Illinois
About this file
This document is a procedural guideline for state agencies regarding the usage of JPMC (Joint Procurement Master Contract) service contracts in Illinois, specifically addressing multi-vendor award scenarios under administrative code 44 Il Admin 1.2036(b). The document outlines a structured process for state agencies to procure services when multiple vendors are awarded a contract, establishing a hierarchical ordering protocol that begins with a primary vendor and includes secondary, tertiary, and quaternary vendors as backup options.
The procedural guidelines detail the specific steps agencies must follow when seeking service estimates, including: contacting the primary vendor first, documenting vendor communication, managing vendor responses and estimate reviews, and handling potential contract issues. If the primary vendor cannot meet contract terms due to availability, time constraints, or lack of acknowledgment, agencies are authorized to progressively move through the vendor hierarchy. The document also provides a formal mechanism for addressing vendor performance concerns, including the ability to submit vendor complaint forms, request estimate revisions, and potentially initiate contract termination if unresolved issues persist.
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Other files
| File | Type | Posted |
|---|---|---|
| IPG Active Registered Vendor Disclosure v.23.1~67.docx | DOCX document | |
| Multiple Award Percentages~46.xlsx | XLSX spreadsheet | |
| Prevailing Wages by County Carpentry~3.xlsx | XLSX spreadsheet | |
| IFB Contract JPMC Carpentry by Region B47610.docx | DOCX document | |
| Instructions for JPMC Carpentry by Region B-47610.docx | DOCX document | |
| Offer to the State B-47610.pdf | ||
| Standard IL Certifications v.23.1~83.docx | DOCX document | |
| Pre-Bid Conference Information~17.docx | DOCX document |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor cannot do the work, or B) Vendor cannot meet the time constraints of the work required, or C) Vendor does not acknowledge the request for an estimate within 2 business days.
The same process will be used down the line to Tertiary and Quaternary.
3. Any communications from awarded vendors stating they cannot perform the work shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: If both the Primary and Secondary Vendor state they cannot do the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
If an estimate is received from a Vendor where the hours appear to be inflated or unreasonable for the required work, the State Agency will contact the Vendor and allow them an opportunity to revise their estimated hours or justify why they believe the original estimate is correct.
If the Vendor cannot justify the hours and will not revise the quote, the State Agency can complete a Vendor Complaint form for the issue and submit a copy to the Vendor for response. The Vendor Complaint form and any received Vendor response should be forwarded to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor, as appropriate.
If the Vendor does not respond to the Complaint form, the State Agency will send the Vendor Complaint form and a copy of the email sent to the Vendor to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor.
If the issue cannot be resolved, the contract may be canceled as outlined in the TERMINATION FOR CAUSE clause listed in Section 3 of the contract.
File details come from the government source that posted it. Updated .