JPMC Attenuator, Crash Cushion, SST-Part

The Illinois Department of Central Management Services (CMS) is seeking to establish a Joint Purchase Master Contract (JPMC) for crash cushion attenuator systems, repair parts, and accessories for governmental units and qualified not-for-profit agencies. The procurement covers multiple equipment lines including Universal Tau II, Universal Tau-M, Quadguard, Quadguard II, Quadguard M10, Quadguard Elite M10, and Tracc, with both equipment and repair parts categories. Bidders are required to quote a single percent discount from the Manufacturer's Suggested Retail Price (MSRP), with a pre-established placeholder MSRP of $450,000 for equipment and $220,000 for repair parts. The contract will run from December 1, 2025, through May 30, 2028, with vendors responsible for providing approved equipment and parts that meet Federal Highway Administration and American Association of State Highway and Transportation Officials standards. A non-mandatory pre-bid conference is scheduled for September 4, 2025, at 11:00 AM via Webex, where potential bidders can ask questions about the solicitation requirements. Bids must be submitted electronically through BidBuy and will remain firm for 180 days from opening, with the state intending to award a single contract to the low-cost responsive and responsible bidder by group.

The procurement includes a 13% Business Enterprise Program (BEP) goal for minority, women, and persons with disabilities-owned businesses, with a specific list of eight certified vendors specializing in traffic safety barriers and related services. The BEP Certified Vendor List includes predominantly Women Business Enterprises (WBE) and Minority Business Enterprises (MBE), representing diverse ownership including Caucasian American, African American, and Hispanic American business owners. Vendors must complete comprehensive disclosure forms, including the Vendor Disclosure and Illinois Procurement Gateway Active Registered Vendor Disclosure, which require detailed information about business structure, ownership, and potential conflicts of interest. The contract allows for one annual upward price adjustment based on the U.S. Bureau of Labor Statistics Producer Price Index for iron and steel, with pricing to include F.O.B. destination delivery and a minimum order of $500. While there are no guaranteed purchase quantities, the contract is designed to be an indefinite quantity agreement available to governmental units and qualified not-for-profit agencies, with each entity being billed separately. Funding is subject to appropriation availability, and the state reserves the right to terminate or suspend the contract if sufficient funds are not allocated.