Jordan Unit-Purchase HVAC

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a specialized HVAC equipment procurement for the Jordan Unit, specifically seeking 4 units of roof-mounted, 2-ton ducted air-cooled package systems. The solicitation is an Invitation for Bids (IFB) focused on equipment-only procurement, with a preferred manufacturer specification of Maxi-Kool MFR# MKA-212 or equivalent alternatives. Key procurement dates include a June 23, 2025 deadline for written questions, agency answers due by June 30, 2025, and a bid submission deadline of July 10, 2025, with a contract commencement date of August 1, 2025. The technical specifications require 208V/1PH/60Hz systems with remote wall-mounted controls, ROMs, and 40-character back-lit displays. Vendor responsibilities are limited to providing and offloading HVAC equipment, with TDCJ handling demolition of existing equipment and new equipment installation. The procurement mandates that successful bidders furnish the manufacturer's standard warranty at the time of delivery.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with comprehensive state and federal regulatory requirements, including provisions for intellectual property protections, payment terms, and mandatory certifications regarding state agency interactions. While a specific budget range is not disclosed, the procurement involves four HVAC units with detailed technical specifications. Potential bidders must provide valid identification, meet Texas state legal standards, and understand contract termination provisions, fund availability clauses, and potential conflict of interest scenarios. The TDCJ requires vendors to submit detailed contact information to ensure receipt of potential solicitation amendments, emphasizing the importance of active communication throughout the bidding process. Electronic funds transfer capabilities and compliance with state privacy and anti-discrimination statutes are additional requirements for potential contractors.