Jordan Unit-Purchase HVAC

The Texas Department of Criminal Justice (TDCJ) has issued an Invitation for Bids (IFB) for the Jordan Unit procurement of HVAC equipment, specifically 4 roof-mounted, 2-ton ducted air-cooled package systems. The solicitation is for equipment-only procurement, with specifications including 208V/1PH/60Hz systems, remote wall-mounted controls featuring four ROMs with 40-character back-lit displays. Vendors are required to submit electronic bids via email to bids@tdcj.texas.gov, with a critical deadline of July 10, 2025 at 3:00 P.M. for bid submission. Prospective bidders must submit their contact information to ensure receipt of potential amendments, which will be posted on the Electronic State Business Daily. The anticipated commencement of services is set for August 1, 2025, with vendors responsible for providing HVAC equipment and offloading at the delivery site, while TDCJ will handle demolition and installation of the new systems. Bidders must comply with state regulations, provide manufacturer's standard warranty documentation, and meet comprehensive terms and conditions outlined in the solicitation documents.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with E-Verify system protocols, maintain appropriate insurance, and meet specific state and federal legal standards. Financial terms include payment within 30 calendar days after invoice submission, with potential contract termination for insufficient funds. The bidder must provide valid taxpayer identification numbers and adhere to Texas state accessibility standards and privacy regulations. While specific budget ranges are not explicitly stated, the procurement involves 4 HVAC units with pricing to be determined on a unit basis, with freight quoted F.O.B. destination, prepaid and allowed. Vendors must also demonstrate compliance with intellectual property rights, data ownership requirements, and provide necessary documentation to prove eligibility for contract awards. The solicitation emphasizes vendor responsibility for ethical business practices and full compliance with state procurement guidelines.