JH25-106:Wild Helicopter Surveys and External Load Operations

The State of Utah Division of Purchasing, in collaboration with the Division of Wildlife Resources, is seeking multiple helicopter service providers for wildlife surveys and external load operations throughout Utah. This Request for Proposal (RFP) aims to establish a multi-vendor contract for helicopter services with a five-year duration. Vendors must provide helicopter services capable of conducting comprehensive wildlife surveys and perform external load operations across various Utah terrains. The procurement process will utilize a comprehensive evaluation methodology that allocates 700 technical points and 300 cost points, with potential contract awards for vendors achieving a combined score of 650 points or higher. Specific evaluation criteria will assess vendor capabilities, technical expertise, helicopter fleet specifications, operational readiness, and cost competitiveness. The solicitation was posted on August 14, 2025, with proposals due by August 29, 2025. Individual survey projects will be assigned based on best value determination, considering factors such as total project cost, helicopter type requirements, and vendor availability at the time of project execution.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. Vendors must meet mandatory minimum requirements outlined in the procurement documents, which likely include operational certifications, safety standards, and helicopter fleet qualifications. While specific budget ranges are not directly stated, the procurement suggests potential for multiple contract awards with project-based assignments. Vendors are required to guarantee pricing for the first contract year and demonstrate capabilities in conducting wildlife surveys and external load operations across diverse Utah landscapes. The contract structure allows for flexible project assignments based on individual survey needs, suggesting a potentially significant total contract value over the five-year period. Interested vendors must carefully review all attached documents, including the Scope of Work, Technical Evaluation Criteria, and Cost Proposal templates, to ensure comprehensive and competitive proposal submissions.