Jefferson County Human Services - Medium Size Lowstep Minivan

Jefferson County Human Services is seeking to procure one medium-size low-step minivan specifically designed to provide transportation services for seniors and individuals with disabilities within Jefferson County, Wisconsin. The procurement, identified as solicitation JCHS 2024-01, requires a vehicle matching Honda Odyssey EX-L specifications, including a V6 engine, 10-speed automatic transmission, and Honda Sensing safety features. Detailed accessibility requirements are mandated for the vehicle. Bids must be electronically submitted to BrianB@jeffersoncountywi.gov by September 30, 2024, at 4:00 PM CT, with a bid opening scheduled for October 1, 2024, at 9:00 AM CT. The estimated contract award date is October 21, 2024, with contract commencement on October 22, 2024. Bidders must be authorized dealers capable of selling medium-sized low-step minivans meeting the specified Honda Odyssey specifications. The vehicle must include comprehensive warranty coverage, including bumper-to-bumper (3 years/36,000 miles), powertrain (5 years/60,000 miles), and corrosion protection (5 years/unlimited miles).

The procurement is funded through federal grant monies totaling $53,113 under Section 5310 transit operating funds, which subjects the contract to federal procurement clauses and Disadvantaged Business Enterprise (DBE) requirements with a 1.85% transit DBE goal. The contract is structured as a firm-fixed price agreement for a one-year base period with no renewal options. Delivery will be F.O.B. destination to Highline Corporation in Hurley, Wisconsin. Bidders must comply with various federal regulations, including provisions for government-wide debarment and suspension certification, tax liability certification, and telecommunications equipment restrictions. The procurement also requires adherence to DBE participation guidelines, with a national DBE goal of 10% and Wisconsin's specific transit goal of 1.61% for Federal Fiscal Years 2023-2025. Contractors must ensure compliance with all applicable federal regulations, maintain proper documentation, and be prepared for potential penalties including contract termination or debarment for non-compliance.