Janitorial Svcs Mayfield Real ID Office

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for janitorial and custodial services at the Department of Vehicle Regulation Real ID Office located at 355 Charles Drive, Mayfield, Kentucky. The procurement encompasses comprehensive cleaning services for a 3,062 square foot office facility with two restrooms serving approximately 14 employees and 100–200 daily visitors during standard operating hours (7:45 a.m. to 4:45 p.m., Monday through Friday). Required services include daily cleaning tasks such as sweeping, mopping, sanitizing restrooms, vacuuming, and elevator maintenance; weekly dusting of high and low surfaces; monthly deep cleaning and floor buffing; quarterly light fixture insect removal; semi-annual carpet extraction and ceiling vent cleaning; and annual window washing, blind washing, wall sanitization, and six-step floor stripping, sealing, and waxing. The evaluation criteria prioritize pricing as the primary factor (95 points) with the lowest-cost bidder receiving maximum consideration, followed by demonstrated business experience of at least 24 months (5 points). Bidders were required to conduct mandatory on-site visits with facility representatives prior to submission and complete a Site Visit Validation Form. Written questions were due by October 27, 2022, with the Commonwealth's responses issued October 28, 2022. Electronic bids were due November 4, 2022 at 1:30 p.m. EST, with a tentative award date of November 18, 2022. The initial contract period extends from award through November 30, 2023, with four optional one-year renewal periods available, contingent on written approval by both the vendor and Division of Purchases.

The solicitation document does not specify any set-asides or restrictions limiting response eligibility to particular organization types or disadvantaged enterprises. However, the contractor must meet several operational and compliance requirements, including supply of all cleaning materials and equipment while the agency provides toilet paper, paper towels, hand soaps, and trash liners. Contractors must maintain General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with an ACORD Certificate required within ten days of award. All employees must be at least 18 years old and pass criminal background checks completed within 30 days prior to employment; individuals with histories of sexual misconduct, assault, theft, or felonies are disqualified. Monthly joint inspections by vendor representatives and the building manager are mandatory, with minor deficiencies correctable within 48 hours; a second complaint during the contract year results in termination. Failure to complete semi-annual and annual services within 30 days of schedule incurs a 15 percent monthly penalty, and the contractor must implement a Key Control System with $100 fees per lost key or full facility re-keying costs. No incumbent vendor, budget range, or award value is specified in the available procurement documents.