Janitorial Svcs Hopkinsville Real ID Office

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Department of Vehicle Regulation, issued a Request for Bid (RFB 605 2200000622) to procure comprehensive janitorial services for the Real ID Office located in Hopkinsville, Kentucky. The procurement encompasses daily cleaning and specialized maintenance services for a 2,050 square foot office facility with two restrooms, serving approximately 10 employees and 75-100 daily visitors. Services must be performed five days per week (Monday through Friday) between 7:30 a.m. and 4:30 p.m., and include sweeping, mopping, restroom sanitization, carpet maintenance, carpet extraction, floor stripping and waxing using a six-step method, window washing, blind washing, and light fixture cleaning performed on daily, weekly, monthly, quarterly, semi-annual, and annual schedules. Required qualifications include minimum 24 months of business history (evaluated up to 120 months maximum), General Liability Insurance with $1,000,000 per occurrence limits, Kentucky workers' compensation insurance, and criminal background checks on all employees prior to work commencement. The evaluation criteria allocates 95 points to price and 5 points to months in business, employing a best value ranking approach. The bid submission deadline was May 5, 2022, at 1:30 p.m. Eastern Time through the Kentucky eProcurement online system, with a mandatory pre-bid site visit required (scheduled by contacting Chris Sharp at 270-775-3242), and a tentative award date of May 20, 2022.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries receive preference equal to 15-20 percent of maximum points. The initial contract period extends from award through April 30, 2023, with four optional one-year renewal periods available subject to mutual written approval and potential renegotiation of terms and conditions. The contractor must provide all cleaning supplies and equipment except vacuum and mop usage; the Commonwealth supplies toilet paper, paper towels, hand soaps, and trash liners. A local representative must be maintained and available during operational hours (8:00 a.m. to 4:30 p.m., Monday-Friday) for service evaluation and complaint resolution, with monthly inspection reports required in coordination with building management. Failure to perform semi-annual and annual services within 30 calendar days of the agreed schedule results in 15 percent monthly penalties. No specific award value or budget range was disclosed in the solicitation documents, and this procurement represents a rebid of a previous opportunity (RFB 605 2200000537).