Janitorial Svcs Columbia Real ID Office

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) for janitorial and custodial services at the Department of Vehicle Regulation Real ID Office located at 363 Office Park Drive, Columbia, Kentucky, in Adair County. The procurement sought comprehensive cleaning services for a 1,894 square-foot office building with two restrooms, serving approximately 12 employees and 50-100 daily visitors. The scope of work includes daily tasks such as sweeping, mopping, restroom sanitization, and vacuuming; weekly dusting and baseboard cleaning; monthly deep cleaning and spray buffing; quarterly light fixture maintenance; semi-annual carpet extraction and ceiling vent maintenance; and annual services including window washing, blind washing, light fixture washing, wall sanitization, and floor stripping, sealing, and waxing using a six-step method. Services must be performed five nights per week (either Monday-Friday or Sunday-Thursday) outside normal business hours (7:30 AM to 4:30 PM), with the contractor providing all cleaning supplies and equipment except for toilet paper, paper towels, hand soap, and trash liners. Bidders were required to have a minimum of 24 months of business experience, with contractors needing to maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, and arrange for criminal background checks for all employees. The bid closing date was October 7, 2022 at 1:30 PM Eastern Time, with mandatory site visits required prior to bid submission by contacting Patricia Whitlock at 270-290-6105. The initial contract period runs November 1, 2022 through October 31, 2023, with four optional one-year renewal periods available. Evaluation criteria awarded 95 points for price and 5 points for experience (with a maximum of 120 months evaluated), and the contractor was subject to monthly inspection reports with penalties of 15 percent per month for failure to complete semi-annual and annual cleaning services within 30 calendar days of agreed-upon dates.

Kentucky resident bidders receive reciprocal preference consideration in the evaluation process. Qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certified nonprofit organizations serving individuals with severe disabilities receive preference equal to 15 percent to 20 percent of maximum points. All bids were required to be submitted exclusively through the Kentucky eProcurement system (accessed at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService), and all bidders were required to execute the Annual Required Affidavit for Bidders, Offerors and Contractors, affirming compliance with Kentucky campaign finance laws, sales and use tax registration requirements, and prohibitions against trade boycotts. Pricing must be submitted as a firm monthly rate for the 12-month initial period, with only one price increase allowed thereafter based on industry-wide changes and subject to approval. No incumbent vendor or budget range was specified in the available documentation. The contractor must provide an ACORD insurance certificate within 10 days of award notice and ensure all employees are at least 18 years old with no history of sexual misconduct, assault, theft, or felonies.