Janitorial Svcs Bowling Green Real ID

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases has issued a Request for Bid (RFB) for janitorial services at the Department of Vehicle Regulation Real ID Office in Bowling Green, Kentucky, located in Union County. The procurement seeks comprehensive janitorial services for a 2,000 square foot office building with two restrooms serving approximately 15 employees and 50-100 daily visitors. Services must be performed five days per week, Monday through Friday, from 7:30 a.m. to 4:30 p.m., and include daily tasks such as sweeping, mopping, restroom sanitization, and vacuuming, along with weekly, monthly, quarterly, semi-annual, and annual specialized cleaning tasks including floor stripping and waxing, carpet extraction cleaning, and window washing. The initial contract period runs from March 1, 2026 through February 28, 2027, with four optional one-year renewal periods available. Bidders must complete a mandatory site visit prior to submission by contacting Becca Poore at 270-746-7493 or becca.poore@ky.gov, submit written questions by February 9, 2026 at 4:00 p.m. EST, and submit bids electronically through the Kentucky Vendor Self Service system by February 17, 2026 at 1:30 p.m. EST, with tentative award by February 23, 2026. Evaluation is based on best value scoring with 95 points allocated to price (lowest bid receives maximum points) and 5 points allocated to months in business (minimum 24 months required, maximum 120 months for scoring). Contractors must provide all cleaning supplies and equipment except toilet paper, paper towels, hand soaps, and trash liners; maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance; and ensure all employees are at least 18 years old and pass criminal background checks with verification against the National Sex Offender Registry. No price increases are permitted during the first 12 months, with only one price increase allowed thereafter and justified by industry-wide price changes.

Resident bidders receive reciprocal preference in accordance with Kentucky statutes KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preference equal to 20 or 15 percent of maximum points. Bidders must complete mandatory attachments including the Pre-Bid Site Visit Validation Form (Attachment F) and Bidder Qualifications form (Attachment G), along with required affidavits regarding resident bidder status, contractor employees, subcontractors, and a Confidentiality Agreement. No incumbent vendor or current contractor information has been provided in the solicitation documents. The procurement does not specify an exact contract value or budget range; however, pricing will be submitted as a monthly janitorial rate that includes all semi-annual and annual cleaning services, with the final contract amount dependent on the winning bidder's monthly rate multiplied by 12 months for the initial term. Submissions must be made through the Kentucky Vendor Self Service electronic procurement platform at https://vss.ky.gov, with vendors able to attach up to ten documents per upload session with a maximum file size of 65,000 KB per file.