Janitorial Svc Richmond Real ID Office

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Department of Vehicle Regulation/Real ID Office, is issuing a Request for Bid (RFB) for comprehensive janitorial and custodial services at a 2,525 square foot office facility located at 830 Eastern Bypass, Richmond, Kentucky in Johnson County. The contractor must provide all cleaning supplies, sanitizers, and equipment to maintain the facility, which houses approximately 12 employees and serves an estimated 50-100 daily visitors, including two restrooms. Services must be performed five days per week, Monday through Friday, with cleaning completed during business hours and preferably by 4:45 p.m., while the agency will provide toilet paper, paper towels, hand soaps, and trash liners. The initial contract period runs from November 1, 2025, through October 31, 2026, with four optional one-year renewal periods available at the agency's discretion. Bidders must complete a mandatory pre-bid site visit and obtain completion signatures from Donna Van Houten Morrell (859-575-6398 or dvanhoutenmorrell@ky.gov) on the Site Visit Validation Form prior to submission. The bid closing date is October 24, 2025, at 1:30 p.m. Eastern Time, with online submission required through the Kentucky Vendor Self Service system, and the tentative award date is October 31, 2025. Evaluation will be conducted on a best-value basis with price weighted at 95 points and months in business at 5 points, with a maximum 24-month minimum required for participation, and the bidder with the lowest price receives the maximum score with other bids calculated proportionally.

Reciprocal preference applies to Kentucky resident bidders, and qualified bidder preferences are available to Kentucky Correctional Industries (20 percent preference) and certain nonprofit organizations (15 percent preference); no incumbent vendor preference is specified. Successful bidders must maintain a $1,000,000 General Liability insurance policy and comply with Kentucky workers' compensation requirements, providing an ACORD Certificate within ten days of award notification. Background checks are required for all employees prior to work commencement, with criminal records checks obtained from Kentucky State Police or Administrative Office of Courts and verification against the National Sex Offender Registry. The contract allows for price increases only after the initial 12 months based on industry-wide changes and written justification, while price decreases must be reflected immediately. The specific award value or budget range is not disclosed in the procurement documents; however, interested vendors should note that the Commonwealth reserves the right to reject all bids or cancel the solicitation if determined to be in its best interest.