Janitorial Svc Real ID Leitchfield Office

The Kentucky Transportation Cabinet Division of Purchases is issuing a Request for Bid (RFB) for janitorial services at the Department of Vehicle Regulation/Real ID Office located at 1903 W Elizabethtown Road in Leitchfield, Grant County, Kentucky. The procurement encompasses comprehensive janitorial and custodial services for a 2,400 square-foot office building serving approximately five employees and 50-100 daily visitors. Required services include daily cleaning tasks such as sweeping, vacuuming, and restroom sanitization; weekly duties including dusting and baseboard cleaning; monthly deep tile cleaning (twice monthly November through February); quarterly light fixture maintenance; and semi-annual and annual deep cleaning services including carpet extraction, floor stripping and waxing, window washing, and wall sanitization. Services must be performed five days per week, Monday through Friday, between 3:00 PM and 4:45 PM. Bidders must complete a mandatory pre-bid site visit and obtain authorization signatures on the Site Visit Validation Form (Attachment F) to submit with their bid response. The bid closing date is January 14, 2025 at 1:30 PM Eastern Time, with an anticipated contract start date of January 27, 2025. The initial contract period runs through December 31, 2025, with options to renew for four additional one-year periods at mutual agreement. All bids must be submitted exclusively through the Kentucky Vendor Self Service e-Procurement system. The evaluation uses a best-value approach with price weighted at 95 points and months in business (minimum 24 months required) weighted at 5 points. Bidders must provide general liability insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with ACORD certificates submitted within ten days of notice of intent to award. All employees must pass criminal background checks current within 30 days of employment and cannot be state employees or immediate family members of facility staff. The contractor is responsible for all cleaning supplies and equipment, with the KYTC providing only toilet paper, paper towels, hand soaps, and trash liners. Failure to perform semi-annual or annual services within 30 calendar days of the agreed schedule results in a 15% monthly penalty.

Kentucky resident bidders receive reciprocal preference, and qualified bidders as defined by statute receive additional preference points. The incumbent vendor is not required to complete a site visit but must reference the current contract number on their submission. Pricing shall be quoted on a firm monthly basis for 12 months of service, with prices remaining firm for the initial 12-month contract period. After the initial period, price increases are permitted only upon documented justification of industry-wide changes and require 30 days advance written notice. Semi-annual and annual cleaning services are included in the monthly rate bid. No specific budget range or award value is listed in the procurement documents; however, the contract involves monthly pricing for janitorial services at a small 2,400 square-foot facility serving minimal daily staff, suggesting a relatively modest contract value. All responses must meet submission requirements through the Kentucky Vendor Self Service system and include all required documentation and certifications to be deemed responsive and eligible for award consideration.