Janitorial Svc D7 Office (Lexington)

The Kentucky Transportation Cabinet Division of Purchases is requesting bids for janitorial services at the Department of Highways District 7 Office in Lexington under RFB 605-2700000051, with bids due September 4, 2026 at 1:30 p.m. Eastern Time. A reciprocal preference applies to Kentucky resident bidders under KRS 45A.490–494.

The scope covers comprehensive cleaning and maintenance of a 34,000 square-foot, two-story office building with approximately 66.6% tile flooring and 33.3% carpet, six restrooms, breakroom, and common areas serving approximately 90 employees and 50–100 daily visitors. Services are performed five nights per week (Monday through Friday) outside normal business hours (7:30 a.m. to 4:30 p.m.), with the successful bidder required to provide two employees per night for a minimum of 2.5 hours each. The scope includes daily cleaning; weekly dusting and window washing; monthly deep cleaning and baseboard cleaning; quarterly light fixture maintenance; semi-annual carpet extraction cleaning; and annual window washing and floor waxing. The contractor must provide all cleaning supplies, equipment, and materials except toilet paper, paper towels, hand soap, and trash liners. Bidders must submit Attachment F (Site Visit Validation) and Attachment G (Bidder Qualifications) and demonstrate a minimum of 24 months in business.

The initial contract period runs October 1, 2026 through September 30, 2027, with four optional one-year renewal periods. Pricing is bid on a monthly unit-cost basis for Line 1 (District 7 Office Janitorial Service for 12 months), with optional pricing for additional services including floor resilient methods, top scrub and wax, and electrostatic sprayer disinfection. No price increases are allowed during the first 12 months; subsequent increases require written justification and industry-wide price change documentation. Evaluation awards 95 points to price (lowest bidder receives maximum points) and 5 points to experience. The contractor must maintain Commercial General Liability Insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, workers' compensation insurance, and automobile liability insurance if applicable. All contractor employees must undergo criminal background checks at vendor expense within 30 days of employment. Written questions are due August 20, 2026 at 4:00 p.m. Eastern Time. Bids must be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov.