Janitorial Services: Whitehaven I-24 Rest Area & WC

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Division of Maintenance, issued a Request for Bid (RFB 605 2300000799) for janitorial and grounds maintenance services at the Whitehaven I-24 Rest Area and Welcome Center located in McCracken County, Kentucky. The procurement seeks comprehensive custodial and facility maintenance services for a rest area building measuring 120 feet by 55 feet, which includes lobbies, men's and women's restrooms, storage areas, and a carriage house, along with associated grounds containing 89 car spaces, 14 truck spaces, twenty waste receptacles, fifteen picnic tables, and concrete sidewalks. Required services include building cleaning, restroom maintenance, grounds and parking area upkeep, trash removal, snow and ice removal, and minor repairs, with the contractor responsible for providing all labor, equipment, materials, supplies, and chemicals necessary for service delivery. The contractor must maintain a minimum of seven full-time employees working on a 24-hour, seven-day-a-week basis, consisting of three employees for the first shift (7 a.m. to 3 p.m.), two for the second shift (3 p.m. to 11 p.m.), two for the third shift (11 p.m. to 7 a.m.), and one project supervisor available 24 hours daily, with failure to meet staffing requirements resulting in 10 percent liquidated damages of the daily contracted rate. All contractor employees must be at least 18 years old and pass criminal background checks from the Kentucky State Police or Administrative Office of Courts within 30 days of hire, with verification that employees are not listed on the National Sex Offender Registry. Evaluation criteria are weighted primarily on price (95 points) with secondary consideration given to months in business (5 points), requiring a minimum of 24 months in business for bidder eligibility. The bid closing date was June 21, 2023, at 1:30 p.m. Eastern Time, with submissions required electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov. The anticipated contract award and service start date is August 1, 2023, with an initial contract period running through July 31, 2024, and four optional one-year renewal periods available at the mutual agreement of both parties.

Kentucky resident bidders may receive reciprocal preference equal to preferences given by the bidder's home state, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit organizations serving individuals with disabilities receive preference equal to 15 to 20 percent of maximum points awarded. The contractor must obtain and maintain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance coverage throughout the contract term. Performance will be evaluated using the Rest Area Inspection Form (TC 71-126), which establishes comprehensive inspection criteria across eight major areas including lobbies, restrooms, grounds, and utility areas with a total possible score of 258 points; facilities receiving inspection scores of 175 or below are subject to vendor complaint letters or show cause notices. Additionally, all bidders, offerors, and contractors must complete and submit the Annual Affidavit for Bidders, Offerors, and Contractors in compliance with Kentucky Revised Statutes (KRS) 45A.110 and 45A.115, certifying under penalty of perjury that the contractor has not knowingly violated Kentucky's campaign finance laws. No specific budget range or award value is disclosed in the procurement documents; pricing is to be submitted on a daily basis for 365 days per year and on a man-hour basis for supplemental temporary staffing as requested by the department.