Janitorial Services: Simpson Co. I-65 Rest Area & WC

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, is conducting a Request for Bid (RFB) for comprehensive janitorial and grounds maintenance services at the Interstate 65 Rest Area facility located in Simpson County, Kentucky. The solicitation seeks daily custodial services for 365 days per year at an approximately 8,000-square-foot facility, including restroom cleaning, lobby maintenance, grounds upkeep, trash removal, snow and ice removal, and minor repairs. The contractor must provide all labor, equipment, materials, supplies, uniforms, and cleaning chemicals at no cost to the state and maintain minimum staffing of four employees on the first shift (7:00 a.m.–3:00 p.m.), three on the second shift (3:00 p.m.–11:00 p.m.), two on the third shift (11:00 p.m.–7:00 a.m.), and one 24-hour project supervisor. Bidders must have a minimum of 24 months in business, all employees must be at least 18 years old and pass criminal background checks from the Kentucky State Police or Administrative Office of Courts with verification of exclusion from the National Sex Offender Registry, and employees must wear department-approved uniforms in light blue or high-visibility yellow/lime green. Award determination is based on best-value scoring using price (95 points) and months in business (5 points). Performance inspections will be conducted using a standardized Rest Area Maintenance Inspection Report form covering eight distinct areas for a combined total of 258 possible points, with facilities scoring 175 points or below triggering vendor complaint or show cause letters and potential liquidated damages assessed at 10 percent of the daily contracted rate for non-compliance. The bid closing date is June 21, 2023, at 1:30 p.m. Eastern Time, with an anticipated contract start date of August 1, 2023, and the initial contract period running through July 31, 2024, followed by four optional one-year renewal periods. Responses must be submitted exclusively through the Kentucky Vendor Self Service eProcurement system at https://vss.ky.gov, and all bids must remain valid for a minimum of 90 days following the bid closing date.

The procurement includes preferential scoring provisions for qualified bidders, including Kentucky Industries for the Blind, nonprofit corporations furthering purposes under KRS Chapter 163, and qualified nonprofit agencies for individuals with severe disabilities, which receive a 15 percent scoring preference. Additionally, bidders claiming resident status in Kentucky receive reciprocal preference consideration. No incumbent vendors or current contractors are identified in the solicitation documents. Contractors must obtain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates required within ten days of notice of intent to award. Bidders must also submit an Annual Affidavit for Bidders, Offerors, and Contractors confirming compliance with Kentucky's campaign finance laws under KRS 45A.110 and 45A.115, notarized and submitted as part of the bid response. Price increases are prohibited during the first 12 months of the contract, with only one increase permitted during the contract term and must be justified by industry-wide price changes. No specific contract award value or budget range is disclosed in the solicitation documents provided.