Janitorial Services-Presque Isle Courthouse

The State of Maine Judicial Branch is requesting proposals for janitorial services at the Presque Isle Courthouse under RFP 202609125, with proposals due October 16, 2026 at 4:00 p.m. local time via the Vendor Self Service System. Bidders must be current Certified Work Centers as defined in Maine statute — a mandatory eligibility requirement.

The scope covers daily janitorial operations at a 12,000 square-foot courthouse facility located at 27 Riverside Drive, Presque Isle, Maine. Services consist of two full-time positions (one supervisor and one cleaner) working Monday through Friday, 5:00 p.m. to 9:00 p.m. (4 hours per day), plus 24 documented hours per month for periodic maintenance work performed during nights, weekends, holidays, and administrative weeks. The facility includes courtrooms, judges' chambers, clerks' offices, bathrooms, conference rooms, and support staff areas. The awardee must supply all labor, equipment, supplies, supervision, tools, and materials; maintain a pool of two backup employees for absences; ensure all personnel pass background checks; and leave on-site commercial vacuums, carpet extractors, air blowers, and floor scrubbing machines. All consumable supplies (hand soap, paper towels, toilet paper, cleaning chemicals) are the awardee's responsibility, with materials subject to approval and five complete Material Safety Data Sheets required on-site.

The anticipated contract period runs November 1, 2026, through October 31, 2027, with two optional renewal periods through October 31, 2031. The cost proposal must cover all five years as a fixed amount and will be scored using a mathematical formula where the lowest bid receives 40 points. Evaluation assigns 30 points for organizational qualifications and experience, 30 points for proposed services, and 40 points for cost (100 total). The Department anticipates making one award. Payment terms are net 30 upon receipt of acceptable invoices. Questions are due October 2, 2026 at 4:00 p.m. local time.