Janitorial Services - North Bend, Oregon

The State Accident Insurance Fund Corporation (SAIF), an independent public corporation created by the Oregon Legislature, is requesting proposals for janitorial services at its regional office in North Bend, Oregon, with proposals due September 3, 2026 at 3:00 p.m. PT.

The scope covers comprehensive janitorial services at an 1,800-square-foot facility located at 3090 Broadway Avenue, North Bend. Services include daily work three days per week (Monday, Wednesday, Friday); twice-weekly anti-microbial cleaning from November through March; weekly Friday service; monthly service during the first week; quarterly service in January, April, July, and October; semi-annual service in January and July; and annual service in May. Additional duties include detail cleaning when work areas are moved, changing lighting lamps, parking lot trash pickup, and pressure washing as requested. Proposers must demonstrate a minimum of five years of experience in commercial janitorial services and provide references from two to four companies. Key personnel qualifications must be identified.

Proposers must submit firm quotations itemizing costs as cost per month for daily, weekly, and monthly services; cost per service for quarterly, semi-annual, and annual services; cost per service for other duties if not included in monthly pricing; and hourly rates for on-call services. Pricing must include any annual increases over the three-year contract term, effective November 1, 2026 through October 31, 2029. Contractor responsibilities include obtaining and maintaining workers' compensation, professional liability, commercial general liability, and automobile liability insurance with minimum limits of $1,000,000; conducting criminal background checks for all employees and subcontractors; furnishing paper products and feminine products (reimbursed by SAIF); and paying for all other custodial supplies and equipment. The contractor must comply with SAIF's tobacco-free workplace policy and health and safety protocols. Facility tours are available by appointment through August 6, 2026. Questions are due August 13, 2026 at 3:00 p.m. PT, with responses published by August 20. Proposer interviews are anticipated September 14–18, 2026, with contract award expected October 1, 2026.