Janitorial Services: MnDOT Virginia Headquarters

The Minnesota Department of Transportation is requesting proposals for janitorial and housekeeping services at MnDOT D1 Virginia Headquarters in Virginia, Minnesota, with proposals due September 3, 2026, and a mandatory pre-proposal meeting on August 25, 2026. Eligibility includes targeted-group preference of up to 120 points for Minnesota-certified small businesses, minority-owned, women-owned, service-disabled veteran-owned, or economically disadvantaged county-based firms.

The scope is labor-only daily janitorial services Monday through Friday beginning at 1:30 PM for general areas and 7:00 AM to 4:00 PM for the Inventory Center and State Patrol areas. MnDOT supplies all equipment, cleaning supplies, and chemicals. The contractor must conduct background checks on all personnel prior to work commencement, including criminal history checks, Social Security verification, and FBI Identity History Summary checks. Personnel must wear uniforms with company identification.

Insurance requirements include Commercial General Liability ($2 million per occurrence / $2 million annual aggregate), Commercial Automobile Liability ($2 million combined single limit), Workers' Compensation (statutory), and Crime Insurance ($10,000 per occurrence). The contractor bears the cost of insurance, background checks, and uniforms.

The contract term runs from September 15, 2026, through December 31, 2026, with an option to extend up to an additional 36 months in state-determined increments. The estimated annual contract value ranges from $60,000 to $70,000 but is not binding as a minimum or maximum.

Evaluation is weighted: state terms and conditions acceptance (100 points), qualifications (200 points), references (200 points), interview (200 points), and cost detail (300 points), totaling 1,000 points. Responders must submit monthly pricing and completed Attachments F (Reference Form) and G (Business Questions) through SWIFT; responses lacking these elements will be rejected. Questions are due August 26, 2026, at 4:00 PM. Pre-proposal meeting registration closes August 21, 2026, at 2:00 PM with Drew Rasmussen.