Janitorial_Services__MnDOT_Virginia_Headquarters.pdf
PDF 25 KB Posted
- Attached to
- Janitorial Services: MnDOT Virginia Headquarters
- Solicitation number
- 2000018578
- Issued by
- St. Louis County, Minnesota
About this file
This is a Request for Proposal (RFP) from the Minnesota Department of Transportation (MnDOT) for janitorial and housekeeping services at the D1 Virginia Headquarters located at 101 Hoover Road North, Virginia, MN 55792. The contractor will provide labor only, with all equipment and supplies furnished by MnDOT. Services are required on a daily basis, Monday through Friday. A mandatory pre-proposal meeting is scheduled for Tuesday, August 25, 2026, at 10:00 AM, with registration required by Friday, August 21, 2026, at 2:00 PM by contacting Drew Rasmussen at drew.rasmussen@state.mn.us. Attendance at this meeting is mandatory; responders who do not register will not be admitted to the facility. The solicitation opened on August 13, 2026, at 1:45 PM CDT and closes on September 3, 2026, at 2:00 PM CDT. The SWIFT portal will be unavailable from Thursday, August 27, 2026, at 4:30 p.m. through Monday, August 31 at 6:00 a.m. Written questions must be submitted to Erin Snaza at erin.snaza@state.mn.us no later than 4:00 PM on August 26, 2026.
All responses must be submitted electronically through the SWIFT portal and must include monthly pricing and completed Attachments F and G; responses missing these required elements will be rejected. Bidders must be registered in the SWIFT system as either a bidder or supplier to participate. If awarded, contractors must provide proof of insurance as detailed in Exhibit B of the Sample Contract and Exhibits document. The solicitation encourages responses from Minnesota-based small businesses and businesses majority owned, operated, and controlled by racial minorities, women, persons with substantial physical disabilities, veterans or service-disabled veterans, or those located in or owned by individuals living in economically disadvantaged counties, with information available through the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402. General questions about the SWIFT Vendor Supplier Portal may be directed to the Vendor Help Desk at 651-201-8100.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP_Request_for_Proposal.pdf | ||
| Sample_Contract__and__Exhibits_.pdf | ||
| Attachments_Janitorial.pdf | ||
| MnDOT_Golden_Valley_TS_Stacked_Bulk_Fluid_Systems.pdf | ||
| Addendum_1.pdf |
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Text version
Event Description Purpose: To establish a contract for janitorial and housekeeping services on a daily basis (M-F) for the Minnesota Department of Transportation (MnDOT) D1 Virginia Headquarters located at 101 Hoover Road North, Virginia, MN 55792. The Contractor will provide labor only. All equipment and supplies will be provided by the agency.
Mandatory Pre-Proposal Meeting. A pre-proposal meeting will take place on Tuesday, August 25, 2026, at 10:00 AM. Attendance is mandatory. To register for the pre-proposal meeting, contact Drew Rasmussen via email at drew.rasmussen@state.mn.us by Friday, August 21, 2:00 PM. Responders that do not register for the pre-proposal meeting will not be admitted into the facility.
The Responder's SWIFT response must contain monthly pricing and completed Attachments F and G. If your response does not contain a monthly price and completed Attachments F and G, your response will be rejected.
SWIFT will be unavailable beginning Thursday, August 27, 2026, starting at 4:30 p.m., through Monday, August 31 at 6 a.m.
Questions. Any questions or clarifications in regard to the solicitation response shall be made in writing to Erin Snaza at erin.snaza@state.mn.us. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify the Acquisition Management Specialist/Buyer in writing of such error and request modification or clarification of the document. All questions should be submitted no later than 4:00 PM on August 26. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.
General Comments
* **ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFP Documentation.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Request for Proposal (RFP)
2. Sample Contract and Exhibits
3. Declarations and Attachments
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority, Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 1 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 2 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
INSURANCE:
If awarded, will you provide proof of insurance as detailed in Exhibit B of the Sample Contract and Exhibits document?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 3 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Monthly Janitorial Services
Question Response What is the price per month?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 4 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 5 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Monthly Janitorial Services
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 09/07/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 6 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123 Fax #:
Email: Erin.Snaza@state.mn.us
Event ID Format Type Page G0210-2000018578 Sell RFx 7 Event Round Version 1 1 Event Name Janitorial Services: MnDOT Virginia Headquarters Start Time Finish Time
08/13/2026 13:45:00 CDT 09/03/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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