Janitorial Services - Manhattan DLEX

The Kansas Department of Revenue is seeking competitive proposals for janitorial services at the Manhattan DLEX facility, with proposals due September 29, 2026 at 2:00 p.m. CST and attendance at a mandatory pre-bid conference on September 2, 2026 at 11:00 a.m. CST required for bid eligibility.

Bidders may claim Disabled Veteran Owned Business or Certified Business preferences if supported by documentation. A current Kansas Department of Revenue Tax Clearance Certificate must accompany each bid; failure to provide one may result in rejection or allow the State to proceed with the next lowest responsive bidder if not provided within ten calendar days.

The scope covers janitorial services at 8200 Southport Drive, Suite 105, Manhattan, Kansas (approximately 2,425 square feet) three days per week (Monday, Wednesday, Friday) during office hours 7:00 a.m. to 5:00 p.m. CST, excluding state holidays. Services include floor maintenance (mopping and waxing), carpet cleaning and vacuuming, restroom sanitation, general office cleaning, weekly carpet spot cleaning, and biannual steam cleaning. The contractor must supply all cleaning materials, equipment, and employee wages including payroll taxes and workers' compensation insurance.

The contract term is five years from January 1, 2027 through December 31, 2032. Pricing must be submitted on separate line items for monthly or annual charges, floor stripping and waxing per occurrence, and carpet cleaning per occurrence. Bidders may propose incremental price increases not exceeding 5% annually for years two through five, with no additional adjustments thereafter.

The contractor must maintain a Kansas physical business headquarters, provide three years' minimum commercial office building cleaning experience, supply three references with at least two from current Kansas customers, maintain comprehensive liability insurance ($50,000 per person/$100,000 per occurrence), and provide a $5,000 fidelity bond prior to commencing work. All employees must comply with security requirements including sign-in/sign-out procedures, confidentiality agreements, and identification badges.

Written questions are due September 8, 2026 to Nicole D. Mears (nicole.mears@ks.gov, 785/296-6924). Bids must include completed Boycott of Israel, Sexual Harassment, and Immigration Reform and Control forms. Electronic funds transfer is required upon award.