Janitorial Services - Lenexa

The Kansas Department for Children and Families is conducting a competitive Request for Proposal (RFP) to procure janitorial services for the Lenexa Service Center located at 7905 Quivira Road, Lenexa, Kansas 66215. The procurement encompasses comprehensive cleaning services for approximately 42,200 cleanable square feet, consisting of 35,200 square feet of carpet and 7,000 square feet of tile, with nighttime cleaning operations scheduled from 6:00 PM to 6:00 AM five days per week on regular state workdays and daytime services of one person for four hours each workday during midday hours (approximately 10:30 AM to 2:30 PM), subject to final approval by the DCF Director of Operations. Prospective vendors must demonstrate a minimum of five years of continuous active participation in janitorial services and provide three references from customers served within the last five years, with at least two references required to be in-state entities currently receiving janitorial services. The mandatory pre-proposal conference is scheduled for March 24, 2026, at 10:00 AM CST, with in-person attendance required; failure to attend will result in bid rejection. Written questions requesting clarification must be submitted electronically in Microsoft Word format to the Procurement Officer, Nicole D. Mears (nicole.mears@ks.gov, 785/296-2374), by close of business on Friday, March 27, 2026, with official responses provided by addendum. The bid solicitation runs from March 10, 2026, at 8:28 a.m. CDT through April 16, 2026, at 2:00 p.m. CDT, with the service delivery date set for April 21, 2026, and the contract term extending from the date of award through May 31, 2031, representing a five-year agreement. All bids must include completed forms addressing Boycott of Israel compliance, sexual harassment policies, and Immigration Reform and Control Act certification, along with a current Tax Clearance Certificate from the Kansas Department of Revenue.

Bidders are eligible to claim applicable state preferences, including Disabled Veteran Owned Business or Certified Business designations, provided they submit supporting documentation with their responses. The State of Kansas will accept payment via electronic funds transfer (EFT) and Procurement Card (P-Card) with no additional charges; all costs for cleaning supplies, equipment, and employee expenses are the responsibility of the contractor, while the State provides toilet tissue, paper towels, light bulbs, and trash liners. Contractors must obtain Kansas criminal history background checks for all employees at their own expense, with results provided before work commences, and employees with felony convictions or misdemeanors involving money, fraud, deceit, or untruthfulness within ten years are prohibited from employment on the contract. Bidders may propose an incremental price increase not to exceed 5 percent annually for years two through five, with no additional price adjustments permitted during the contract life, with payment terms set at Net 30 days. No incumbent vendor or existing contractor information was identified in the procurement documents, and no specific budget or award value range has been published. All bid responses become property of the State and are subject to disclosure under the Kansas Open Records Act upon conclusion of the selection process, with the State reserving the right to accept or reject any or all proposals.