Janitorial Services - Hays DCF Office

The Kansas Department for Children and Families is seeking competitive bids for janitorial services at its Hays office located at 2250 East 22nd Street, Hays, Kansas. The facility encompasses 17,374 cleanable square feet, comprised of 16,428 square feet of carpet and 946 square feet of tile, excluding snow removal and lawn care which are contracted separately. The scope of work includes daily cleaning of offices, conference rooms, breakrooms, interview rooms, hallways, restrooms, and floors, along with weekly, monthly, quarterly, semi-annual, and annual maintenance tasks to commercial standards. The contractor must provide all cleaning materials, equipment, supplies, and labor necessary for facility maintenance. Qualified bidders must demonstrate a minimum of three years' experience in cleaning commercial office buildings of similar size and frequency, with at least two current in-state references providing janitorial services. Insurance requirements include comprehensive liability coverage with limits of $50,000 per person and $100,000 per occurrence, and a fidelity or indemnity bond of $5,000. The mandatory pre-proposal conference and facility walk-through is scheduled for January 6, 2026, at 11:00 AM CST, with attendance required; written questions must be submitted by close of business on January 9, 2026. Proposals are due February 3, 2026, at 2:00 PM CST, with contract award anticipated thereafter.

The contract term extends for five years from April 1, 2026, through March 31, 2031, with no renewal options specified, and bidders may propose incremental price increases not exceeding five percent for years two through five. All bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue prior to submission and must comply with Kansas statutory requirements including immigration reform and control compliance, sexual harassment policy acknowledgment, and certifications regarding boycott of Israel and telecommunications equipment restrictions. Bidder preferences are available for Disabled Veteran Owned Businesses and Certified Businesses, provided supporting documentation is included. The contractor must establish a brick-and-mortar business location in Kansas under the same name as the bidding entity, no subcontractors are permitted, and all employees must undergo criminal background checks and be at least 18 years of age. Payment terms are Net 30 days on a monthly and annual basis, with the state reserving the right to accept or reject any or all bids and potentially use a Procurement Card for payment with no additional charges permitted. No specific budget range or award value is disclosed in the procurement documents.