EVT0010624_-_Amendment_1_-_Q___A.pdf
PDF 183 KB Posted
- Attached to
- Janitorial Services - Hays DCF Office
- Solicitation number
- EVT0010624
- Issued by
- Ellis County, Hesston City, Kansas
About this file
This is Amendment 1 to a Request for Proposal issued by the Kansas Department for Children and Facilities (DCF) through the Office of Procurement and Contracts for janitorial services at the Hays DCF office located at 2250 East 22nd Street. The amendment addresses two critical questions submitted by prospective bidders regarding contractor employee language requirements and floor treatment specifications. The mandatory pre-proposal conference and facility walk-through occurred on January 6, 2026, at 11:00 AM CST, with written questions due by January 9, 2026. Proposal responses are due February 3, 2026, at 2:00 PM CST. The contract term extends for five years from April 1, 2026, through March 31, 2031, with no renewal options. The facility encompasses 17,374 cleanable square feet, comprised of 16,428 square feet of carpet and 946 square feet of tile, requiring daily, weekly, monthly, quarterly, semi-annual, and annual maintenance tasks to commercial standards.
The amendment clarifies that contractor employees may use language translation applications during work; however, if translation app usage impairs communication and service delivery, the state reserves the right to require employee removal and replacement. Additionally, the amendment confirms that strip and wax services apply specifically to VCT tile flooring located in the staff breakroom and employee restroom, while quarterly floor refinishing addresses porcelain tile in the lobby. All prospective bidders must sign and submit this amendment with their bid responses. Qualified bidders must demonstrate a minimum of three years' experience cleaning commercial office buildings of similar size and frequency, maintain comprehensive liability insurance of $50,000 per person and $100,000 per occurrence, and provide a $5,000 fidelity or indemnity bond. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue, establish a brick-and-mortar Kansas business location, employ no subcontractors, and ensure all employees are at least 18 years old with completed criminal background checks. Payment terms are Net 30 days on a monthly and annual basis.
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Other files
| File | Type | Posted |
|---|---|---|
| Janitorial_Services_-_Hays_DCF_Office.pdf | ||
| EVT0010624_-_Bid_Documents.pdf |
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts Adam C. Proffitt, Secretary Todd Herman, Director
Laura Kelly, Governor
Amendment Request for Proposal
Questions and Answers
Date: 01/22/2026
Amendment Number: One (1)
Event Number: EVT0010624
Closing Date: February 3, 2026
Procurement Officer: Lily J Lundy Telephone: 785-296-0714 E-Mail Address: lily.lundy@ks.gov
Agency: Kansas Department for Children and Families
Item: Janitorial Services – Hays DCF Office
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:lily.lundy@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010624
EVT0010624 – Amendment One
Janitorial Services – Hays DCF Office
QUESTIONS
Number
Page
RFP Section
Question
Answer
1. 25 4.8 - Communication
Can contractor employees use a translator (device) if not entirely fluent in English?
The use of a language translating app will be allowed. However, if the use of a translator app affects communication and service, we reserve the right to have the employee removed and replaced with someone who is able to communicate without the use of an app as outlined in the specifications.
2. 28 –
Task Schedule I see on the list of tasks that a strip and wax is to be performed yearly. However, when my manager did the walkthrough of the facility, she did not see the flooring type that typically requires a strip and wax.
On the task list, where it says quarterly to refinish the floor, my understanding from my manager is that the hard floor is a porcelain or ceramic tile.
Could we get more details on what floor and where, needs these services?
Yes, the flooring in the lobby is a porcelain tile. However, the flooring in the staff breakroom and the employee restroom is a VCT tile that requires strip and wax to be done.
END OF AMENDMENT ONE – EVT0010624
File details come from the government source that posted it. Updated .