Janitorial Services for WSH/WSNF

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid 758 2100000690 on June 23, 2021, for comprehensive janitorial services at Western State Hospital (WSH) and Western State Nursing Facility (WSNF) located in Christian County. The solicitation requires vendors to provide complete janitorial services covering approximately 401,850 square feet across multiple buildings and specialized areas, including patient wards, offices, restrooms, dining facilities, laundry areas, and administrative spaces. Deliverables include all labor, materials, equipment, supplies, chemicals, washing machines, dryers, and cubicle curtains necessary for five-day, seven-day, and periodic special cleaning operations. Bidders must demonstrate a minimum three-year history in janitorial services within the United States and must be registered in the Commonwealth's eProcurement system to submit responses electronically by July 7, 2021, at 1:30 PM ET. Written vendor questions were due by June 29, 2021, at 4:00 PM ET, and site visits were not permitted due to patient privacy concerns; however, floor plans were provided as attachments. The award will be determined on a best-value basis utilizing a 90-point price evaluation and a 10-point years-in-business evaluation. The initial contract period runs from August 20, 2021, through August 31, 2022, with four optional one-year renewal periods subject to written approval and potential renegotiation of pricing, with any increases requiring industry-wide justification and thirty days' notice.

Bidders must comply with all regulatory obligations including execution of a HIPAA Business Associate Agreement, LEIE record checks, Joint Commission standards, and hazardous materials regulations. Vendors are required to submit Kentucky Tax Registration Form 10A100, required affidavits addressing campaign finance compliance, tax registration status, and non-discrimination provisions, along with documentation of years in business. For WSNF operations, the vendor must provide a minimum staffing requirement of eight janitorial staff and one on-site supervisor, with additional staffing allocated for administrative and resident ward areas. Pricing shall be quoted as a total monthly cost for complete janitorial services and must remain firm for the first twelve months of the contract. The Commonwealth did not disclose an incumbent vendor or specific budget amount in the solicitation materials; however, the comprehensive scope of work covering nearly 402,000 square feet with mandatory staffing requirements indicates substantial contract value. Interested vendors should contact Commonwealth buyer Sheila Durham at 502-564-8626 or sheila.durham@ky.gov for additional information.