Janitorial Services for Weigh Station, Marietta, OK

The State of Oklahoma, through the Office of Management and Enterprise Services (OMES) Central Purchasing on behalf of the Oklahoma Corporation Commission, is procuring weekly janitorial services for the Love County Port of Entry in Marietta, Oklahoma (Solicitation Number eEV00000912). The contract requires comprehensive interior and exterior cleaning, trash removal, floor care, and facility maintenance services, with specific tasks performed at varying frequencies ranging from daily to annually based on operational needs. The contractor must maintain an adequate, qualified staff; provide all necessary equipment and supplies excluding toilet tissue, hand soap, paper towels, and utilities; and ensure a competent representative is available seven days per week with thirty-minute response capability. Key qualifications include proof of workers' compensation insurance coverage, commercial general liability insurance of not less than $2,000,000 per occurrence, automobile liability insurance with combined single limits of not less than $2,000,000 per accident, and compliance with all applicable federal, state, and local laws including the Drug-Free Workplace Act and Civil Rights Act. Evaluation will be conducted using a best-value/lowest and best criterion with consideration given to price, past performance, ability to supply services, and service acceptability, with bids evaluated on firm fixed-price basis inclusive of all costs. The bid response deadline is June 5, 2026, at 3 p.m. Central Standard Time, with an administrative review request deadline of May 29, 2026, and the initial contract term beginning July 1, 2026, for one year with renewal options available. Bids must be submitted exclusively through the Oklahoma Supplier Portal and must include ten required sections: cover page, executive summary and company information, required forms and certifications (OMES Form CP076 and Non-Collusion Certification CP004), confidential portions, requested exceptions to terms, additional bidder terms, response to specifications and requirements, pricing, value-added products or services, and financial information consisting of up to three years of audited financial statements and tax returns.

The solicitation does not indicate set-aside designations or restrictions limiting response to disadvantaged enterprises, though bidders must certify their service-disabled veteran status if applicable under 74 O.S. § 85.44E, with documentation of at least 51 percent ownership and management control by service-disabled veterans required for qualification. No incumbent vendor or current contractor information is disclosed in the solicitation documents. The solicitation does not disclose funding sources, budget amounts, or award values; however, the Non-Collusion Certification Form CP004 applies to contracts exceeding $25,000, suggesting the contract value may exceed this threshold. Bidders must submit three business references with contact information and comply with all state statutory requirements regarding workers' compensation, corporate registration with the Oklahoma Secretary of State, and non-boycott certifications. The contract may be extended for 90-day periods beyond the final renewal term for transition purposes, and suppliers are permitted to request price increases no more than once per contract year, limited to the U.S. Bureau of Labor Statistics Consumer Price Index percentage change. Contracting officer Kristi Wingo at the Oklahoma Corporation Commission (405-522-2047, kristi.wingo@occ.ok.gov) is available for inquiries, and the State of Oklahoma reserves the right to conduct discussions with any or all bidders for full understanding of proposals.