Janitorial Services for Pikeville Real ID Office

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet Division of Purchases on behalf of the Department of Vehicle Regulation/Real ID Office, is issuing a Request for Bid (RFB) for janitorial and custodial services at the Pikeville Real ID Office located in Breckinridge County. The procurement seeks comprehensive cleaning services for a 3,500-square-foot main office building with two restrooms serving approximately 12 employees, plus an additional second-floor space occupied by Kentucky State Police with one testing room, one office, and two additional bathrooms serving approximately 50-100 daily visitors. Services must be performed five days per week (Monday through Friday) from 3:30 p.m. to 4:45 p.m. and include daily tasks such as sweeping, mopping, restroom sanitization, and vacuuming; weekly dusting and baseboard cleaning; monthly carpet spot cleaning and deep tile cleaning; quarterly light fixture maintenance; semi-annual floor stripping, sealing, waxing, and carpet extraction cleaning; and annual window washing, blind washing, and wall sanitization. Bidders must have a minimum of 24 months in business and are required to conduct a mandatory pre-bid site visit coordinated with Crystal Salisbury at csalisbury@ky.gov or 606-471-2885. The award will be determined using a best-value ranking approach with 95 points allocated to price (with the lowest bidder receiving maximum points) and 5 points for months in business experience (120 months maximum for evaluation purposes). Written questions are due by June 4, 2024, at 4:00 p.m. EST with Commonwealth responses provided by June 5, 2024, at 12:00 p.m. EST, and electronic bids must be submitted through the Kentucky Vendor Self Service portal by June 12, 2024, at 1:30 p.m. EST, with a tentative award date of June 30, 2024. The initial contract period runs through June 30, 2025, with four optional one-year renewal periods available.

Kentucky resident bidder preferences and qualified bidder preferences apply in accordance with state statutes, including preferences for Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, provide an ACORD certificate within ten days of award intent notice, and ensure all employees are at least 18 years old and subject to criminal background checks from Kentucky State Police and/or the Administrative Office of Courts with verification against the National Sex Offender Registry prior to beginning work. Prices must be firm for the first 12 months of the contract, with only one price increase permitted during the initial contract period based on industry-wide changes and submitted at least 30 days in advance; price decreases must be reflected immediately, and renewal periods may allow one additional price increase after the first six months. The contractor must provide all cleaning supplies, sanitizers, and equipment, while the Commonwealth supplies toilet paper, paper towels, hand soaps, and trash liners. Contractors must provide monthly janitorial inspection reports signed by both the vendor representative and building manager, maintain a current employee roster with contact information, execute confidentiality agreements with all employees, and pay $100 per lost key or the full cost of re-keying if security is compromised. The specific award value or budget range for this procurement is not listed in the available documentation.