Janitorial Services for NHPL

The New Haven Free Public Library (NHPL) is seeking competitive sealed bids for comprehensive janitorial services across five library locations in New Haven County, Connecticut, including the Ives Main Library, Fair Haven Branch, Stetson Branch, Mitchell Branch, and Wilson Branch. The procurement opportunity (ITB-197) requires a contractor with a minimum of five years of prior janitorial experience in municipal or institutional facilities, with a mandatory focus on using certified green cleaning materials. The total estimated contract hours are 10,088, spanning from July 1, 2025, through June 30, 2026, with potential options for two additional one-year renewals. Key deliverables include daily, weekly, and monthly cleaning tasks such as vacuuming, dusting, bathroom cleaning, window washing, and maintaining public and staff spaces. A mandatory pre-bid meeting was held on May 5, 2025, with bid responses due by May 28, 2025, at 3:00 pm. Prospective vendors must participate in a site walkthrough and present to library operations leadership before selection, with specific requirements for equipment, cleaning supplies, and personnel provision.

The contract incorporates the City of New Haven's Livable Wage Ordinance, currently set at $21.38 per hour with employer-provided benefits, and includes extensive equal employment opportunity requirements. Contractors must comply with various local and federal regulations, including Executive Orders 11246 and 11375, and the Connecticut Fair Employment Practices Act. While a specific contract value is not explicitly stated, the comprehensive specifications suggest a substantial municipal service contract. Vendors must submit detailed documentation, including a Statement of Qualifications demonstrating business history, financial stability, and organizational capabilities. Additional compliance requirements include mandatory background checks for staff, training in bloodborne pathogens and evacuation procedures, and staff uniforms with company identification. The city reserves the right to terminate the contract with 30 days' notice if work performance is unsatisfactory, and contractors must maintain appropriate insurance coverage, including general liability and workers' compensation policies.