Janitorial Services for Maxey Flats Disposal - Fleming Co.

The Commonwealth of Kentucky, Energy and Environment Cabinet, Division of Waste Management is issuing a Request for Quotation (RFQ 129 2500000065) for janitorial services at the Maxey Flats Disposal Site in Fleming County. The procurement seeks a qualified vendor to provide comprehensive janitorial and custodial services for a 4,050 square foot facility consisting of two office buildings (3,500 square feet), a 400 square foot conference room, and a 150 square foot office and restroom in a separate Emergency Response Team building. Weekly cleaning services must include office buildings, restrooms, kitchen and break areas, and reception areas, with supplemental monthly, semi-annual (window washing and chair cleaning), and annual (blind and trash can washing) services. The vendor must supply all labor, materials, tools, cleaning supplies, chemicals, and equipment, with services performed Monday through Friday between 9:00 AM and 3:00 PM EST, excluding state holidays. The contract period runs from July 1, 2025 through June 30, 2026 with one optional one-year renewal. Required qualifications include a minimum of two years of janitorial services experience, current Workers' Compensation and Public Liability Insurance with certificates provided at bid submission, and all employees must be at least 18 years old and direct employees of the vendor with no subcontracting permitted. A mandatory pre-bid site visit was held on April 17, 2025 at 10:00 AM EST at 2597 Maxey Flats Road, Hillsboro, Kentucky 41049. Questions were due by 4:00 PM EST on May 2, 2025 with written responses issued as an Addendum by May 9, 2025. Responses were due by 11:59 PM EST on May 30, 2025 submitted through the Vendor Self Service Portal. Award will be made on a best value basis using the following scoring methodology: 150 points for price, 100 points for vendor experience in janitorial services (with a maximum 15 years for scoring purposes), and pass/fail criteria for vendor letter of reference, pre-bid site visit attendance, and submission of required forms including Certificate of Liability Insurance, signed solicitation page, Resident Bidder Status Form, and Annual Affidavit Form.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive additional preferential scoring. No incumbent vendor or existing contract information is specified in the solicitation documents. The total annual contract cost shall not exceed $20,000 per fiscal year, representing the maximum award value for the contract period. The vendor is responsible for obtaining all required insurance coverage and must comply with background checks and drug testing requirements for staff accessing the facility. The Commonwealth will pay invoices within 30 working days of receipt of approved invoices and accepts credit card transactions. All inquiries should be directed to Brittany Bratcher at the Division of Waste Management, telephone (502) 782-0948 or email brittany.bratcher@ky.gov.