Janitorial Services for Glasgow State Nursing Facility

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Cabinet for Health and Family Services in Anderson County, is issuing Request for Bid (RFB) 758-2400000294 for comprehensive janitorial and housekeeping services at Glasgow State Nursing Facility (GSNF), a 100-bed facility located in Glasgow, Kentucky. The solicitation encompasses janitorial services covering approximately 63,000 square feet of indoor floor space plus exterior areas including four courtyards, sidewalks, and a 30-foot perimeter around building exteriors. Services must be provided 24 hours per day, seven days per week, with current staffing estimated at approximately 320 person-hours weekly plus one full-time manager, and must include facility cleaning, grounds maintenance, linen removal, waste management, and specialized discharge room cleaning with required turnaround times of 40 minutes for STAT cleaning and 60 minutes for regular cleaning. The contractor must provide all chemicals, supplies, equipment, employee uniforms, and staff training, while the facility provides consumable supplies such as soap and paper products. Performance will be evaluated through weekly inspections with a minimum satisfactory score of 90%, and failure to meet minimum staffing levels for four consecutive weeks will result in $900 monthly deductions per employee shortage. Evaluation criteria are weighted as follows: 80 points for price (lowest bidder receives maximum points), 10 points for customer review experience (requiring completed customer reference forms from current healthcare facility clients), and 10 points for years in business (minimum three years required as documentation). The mandatory site visit was scheduled for January 29, 2024, at 10:00 AM ET, vendors' written questions were due by January 30, 2024, at 4:00 PM ET, and bid submissions are due by February 9, 2024, at 1:30 PM ET. The initial contract period extends from the award date through March 31, 2025, with four optional one-year renewal periods available, and pricing must be submitted as an all-inclusive monthly fixed fee with prices remaining firm for the first 12 months.

No set-aside designations or restrictions limiting eligibility to specific organization types are identified in the solicitation materials. The incumbent contractor is Intec Building. Successful bidders must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, provide Kentucky workers' compensation insurance, and obtain certificates of insurance prior to award. All janitorial personnel must pass criminal background checks, nurse aide abuse registry checks, PPD/TB testing, drug screening, and OIG LEIE exclusions verification, and must comply with all facility policies, infection control standards, and regulatory requirements. No specific award value or budget range is disclosed in the available solicitation documents; however, the baseline staffing requirement of 320 person-hours weekly plus one full-time manager at 24/7 coverage can be used to estimate potential costs.