Janitorial Services District 2

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2000000704) on behalf of the Department of Highways District 2 seeking qualified contractors to provide comprehensive janitorial and custodial services for the Department of Transportation District 2 Office Building located at 1840 North Main Street in Madisonville, Kentucky. The facility comprises approximately 26,000 square feet, including offices, common areas, restrooms, stairwells, and three parking lots. Services must be performed five nights per week, Monday through Friday, between 4:00 p.m. and 10:00 p.m., and include daily tasks such as trash collection, floor sweeping and vacuuming, restroom sanitization, and window spot cleaning, along with weekly duties including dusting, floor buffing, and restroom deep cleaning. Semi-annual services include floor stripping, sealing, and waxing using a six-step method with two coats of sealer and four coats of wax, carpet extraction cleaning, window blind cleaning, and annual outside window cleaning. Bidders were required to conduct a mandatory pre-bid site visit by contacting Sandy Nelson at (270) 824-7080 prior to bid submission and submit the completed Site Visit Validation Form (Attachment F) and Bidder Qualifications Form (Attachment G) with their responses. The original solicitation closing date was July 3, 2020, at 10:00 a.m., though subsequent addenda extended the deadline to July 14, 2020, at 10:00 a.m., with a tentative award date of July 17, 2020. Award determination utilized a best-value approach based on two criteria: Price weighted at 95 points and Months in Business experience weighted at 5 points, with a minimum requirement of 24 months in business for contract eligibility and a maximum evaluation period of 120 months.

The Commonwealth applied reciprocal resident bidder preferences and qualified bidder preferences in accordance with Kentucky statutes, including preferences for Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities. The initial contract period is one year with four optional one-year renewal periods available at the Commonwealth's discretion with vendor agreement. The successful bidder must obtain and maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates provided to the Kentucky Transportation Cabinet within 10 days of notice to award. Pricing must be submitted on a daily rate basis following Addendum #3, with prices remaining firm for the first 12 months; only one price increase is permitted thereafter based on industry-wide changes with 30 days' written notice, while price decreases must be reported immediately. The incumbent vendor was not required to conduct a site visit but must list the current contract number on the Site Visit Validation Form. No specific budget or award value is disclosed in the solicitation documents; however, the Commonwealth commits to payment within 30 working days of invoice receipt, with a one percent penalty per month assessed for late payments.