Janitorial Services - Clay Center

The Kansas Department of Transportation is requesting proposals for janitorial services at the Clay Center Area Office Building under an RFP with a proposal due date of August 25, 2026 at 2:00 p.m. CST, and a mandatory pre-bid conference on July 28, 2026 at 12:00 p.m. CST at 731 W Crawford, Clay Center, KS 67432. Attendance at the pre-bid conference is required; failure to attend results in bid rejection.

The contractor must be an established Kansas-based firm with corporate headquarters physically located within the state and registered with the IRS at that address; P.O. Boxes are not acceptable. A minimum of five years of continuous active participation in janitorial services is required, and bidders must provide at least two current in-state references from customers receiving janitorial services. All contractor employees must pass Kansas criminal history background checks prior to work commencement; felony convictions or misdemeanors involving money, fraud, deceit, or untruthfulness within ten years are disqualifying. Bidders may claim eligibility for Disabled Veteran Owned Business, Certified Business, or State Use Purchases preferences with appropriate supporting documentation.

The scope covers janitorial services for approximately 1,965 square feet consisting of vinyl tile, painted concrete, and concrete entrance areas. Services must be performed after regular working hours (5:00 p.m. CST) Monday through Friday with all doors locked during service performance. The contractor provides all equipment, supplies, and trained personnel at least 18 years of age; KDOT furnishes waste basket liners, trash bags, hand soap, sanitizer, toilet paper, and paper towels. Performance standards require maintaining clean, sanitary, and polished conditions consistent with commercial-grade janitorial standards. Quarterly joint on-site inspections will be conducted.

The contract term is five years commencing November 1, 2026 through October 31, 2031. Bidders must submit fixed-price proposals with pricing for each year, with the option to include incremental price increases not exceeding 5% annually for years two through five. Payment terms are Net 30 days following acceptance of services. Written questions are due by close of business July 31, 2026. Mandatory registrations include State of Kansas bidder registration, tax clearance certification, immigration reform and control certification, sexual harassment policy acknowledgment, Israel boycott certification, and covered telecommunications equipment certification.