Janitorial Services - City Hall and The Caretaker's House

The City of Jefferson, Missouri, is soliciting competitive bids for janitorial services for two specific facilities: City Hall located at 320 E McCarty Street and The Caretaker's House at 1505 Riverside Drive. The procurement is structured as an Invitation for Bid (IFB4337), with a comprehensive scope covering cleaning services for approximately 33,101 square feet of municipal space. Bidders must provide janitorial services Monday through Friday from 5:00 p.m. to 9:00 p.m., excluding city holidays, and are responsible for all supplies and equipment beyond paper products, hand soap, and trash can liners. The bid will be evaluated using a 100-point system, with 30 points allocated to experience and qualifications, 20 points for method of performance, and 50 points for cost. Key requirements include conducting background checks, maintaining E-Verify compliance, and signing a confidentiality agreement. The prebid conference is scheduled for October 20, 2025, at 9:30 a.m., with bid submissions due by 1:30 p.m. on October 30, 2025, to be publicly opened in the City Council Chambers. The initial contract period will run from approximately November 17, 2025, through November 16, 2026, with options for two additional one-year renewals based on satisfactory performance.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Three bidders have submitted proposals: Hatfield Cleaning Services LLC, J & R Investments DBA Woodley Building Maintenance, and RK Janitorial Service. The total three-year contract value ranges from $145,728 to $250,214.76, with RK Janitorial Service submitting the lowest overall bid at $4,048 per month ($48,576 annually). The pricing form allows for cooperative procurement opportunities through Cole County and the Housing Authority, potentially expanding the contract's scope and value. Bidders must specify their business type (Sole Proprietorship, Partnership, Corporation, or Limited Liability Corporation) and provide comprehensive company information. The City will provide some basic supplies, but the contractor is expected to bring all necessary cleaning equipment and maintain a high standard of service across both municipal facilities. Potential bidders should note the strict security and confidentiality protocols required for working in these government buildings.