Janitorial Services- Caldwell Building

The Florida Department of Commerce is requesting sealed bids for commercial custodial services at the Caldwell Building in Tallahassee under ITB 27-ITB-003-LJ, with bids due October 13, 2026 at 2:30 PM and a mandatory pre-bid conference and site visit on September 22, 2026 at 10:00 AM.

The scope covers nightly custodial cleaning from 5:00 PM to 10:00 PM and optional day porter services from 8:00 AM to 12:00 PM, Monday through Friday excluding state-observed holidays, for approximately 91,000 square feet serving approximately 685 employees. Nightly services include desk and common-area waste removal, rotating floor vacuuming (one floor per night), nightly dust mopping of hard surfaces with wet mopping at minimum three times weekly, and nightly restroom cleaning and disinfection. Day porter services include daily restroom sanitization, drinking fountain washing, elevator cleaning (three times weekly minimum), restroom supply replenishment, and public-area cleaning. The contractor must provide all labor, equipment, supplies, and materials, including one on-site supervisor for nightly services. All contractor personnel must pass Level 2 background screening through the Florida Department of Law Enforcement. The contractor must carry Commercial General Liability insurance with minimum limits of $300,000 per occurrence and $500,000 annual aggregate, and Workers' Compensation insurance with minimum limits of $100,000 per accident and $500,000 aggregate.

The contract term is 36 months beginning October 1, 2026, through September 30, 2029, with the option for up to three additional one-year renewals at the same terms. Award will be made to the lowest responsive and responsible bidder based on the Grand Combined Total price covering both the original three-year term and three-year renewal option. Financial penalties for failure to perform include $600 per business day for nightly services and $200 per business day for day porter services if corrective action plans are not met. Technical questions are due September 24, 2026 at 4:30 PM, with answers anticipated by October 5. Notice of intent to award is anticipated October 20, 2026. A one percent MyFloridaMarketplace transaction fee applies unless exempt. The procurement may be partially or fully funded with federal funds based on the Department's federally approved cost allocation plan.