Janitorial Services - Bonner Springs

The Kansas Department of Transportation, in conjunction with the Kansas Department of Administration, is seeking competitive proposals for janitorial services at its Bonner Springs facility located at 650 N K-7 Highway, Bonner Springs, Kansas 66012. The procurement covers comprehensive janitorial services for approximately 9,835 square feet of cleanable space, including linoleum (4,934 sq. ft.), carpet (3,192 sq. ft.), and quarry tile (1,709 sq. ft.). Services must be performed twice weekly after regular business hours (5:30 PM CST) on Tuesday and Friday, with the contractor responsible for providing all janitorial supplies and equipment including detergents, waxes, vacuum cleaners, buffers, mops, and brooms. Qualified vendors must demonstrate a minimum of five years of continuous active participation in the janitorial services industry and provide at least two in-state references from current customers. The contract term extends from the award date through June 30, 2031, with pricing to remain firm throughout the contract period, though bidders may propose incremental annual increases not exceeding five percent for years two through five. Evaluation will be based on cost, proposal adequacy, bidder understanding, compliance with terms and conditions, relevant experience, qualified staff, and methodology. A mandatory pre-bid conference is scheduled for April 15, 2026, at 10:00 AM CST at the service location, with attendance required in person and failure to attend resulting in bid rejection; the proposal submission deadline is May 12, 2026, at 2:00 PM CST (with bids accepted via email or courier delivery), and written questions must be submitted to Procurement Officer Nicole D. Mears in MS Word format no later than April 20, 2026.

Eligible bidders must have their principal place of business and corporate headquarters physically located in the State of Kansas with a valid street address registered with the IRS, and all submissions must include a Tax Clearance Certificate from the Kansas Department of Revenue. Vendors may claim eligibility for preference programs, including the Disabled Veteran Owned Business category or the Certified Business Bidder Preference category, provided supporting documentation is included. All contractor employees must be at least 18 years of age and capable of speaking, reading, and understanding English; prospective employees with felony convictions or misdemeanors involving fraud or deceit within ten years are prohibited from employment on this contract. Additional compliance requirements include certification of Immigration and Reform Control Act compliance, completion of a Boycott of Israel form and a Sexual Harassment Policy acknowledgment form, and proof that the contractor does not procure covered telecommunications equipment from foreign adversaries. The state will conduct quarterly on-site inspections, with the option for weekly inspections if complaints are registered regarding work quality, and payment terms are Net 30 days. No specific budget or award value is disclosed in the solicitation documents.