Janitorial Services, Bismarck Facilities

The North Dakota Game and Fish Department is seeking a contractor to provide comprehensive janitorial services for three facilities located in Bismarck: the Main Office Building (43,050 square feet), Shop Building, and Lab Building. The Request for Proposal (RFP) 720-26-002 requires daily cleaning for the Main Office Building (minimum 5 hours per night starting at 5:00 PM) and weekly cleaning for the Shop and Lab Buildings (minimum 3 hours per week). Key deliverables include general cleaning, restroom sanitation, carpet vacuuming, window washing, and periodic deep cleaning and floor waxing. Contractors must provide all cleaning chemicals, commercial-grade equipment, and pass a criminal history background check with specific disqualification criteria. The proposal evaluation will be scored on a 100-point scale, with 50 points for the Technical Proposal (30 points for Scope of Work Strategy and 20 points for Experience and Qualifications) and 50 points for the Cost Proposal. Key dates include an optional site inspection and question deadline of January 30, 2026, with proposals due by February 10, 2026, at 4:00 PM Central Time. The contract will commence approximately April 1, 2026, with an initial 12-month term and options for four additional 12-month renewals and one six-month extension.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet minimum qualifications, including at least one year of commercial janitorial services experience and the ability to provide comprehensive insurance coverage, including commercial general liability insurance with $2,000,000 per occurrence, automobile liability of $500,000 per person/$2,000,000 per occurrence, and workers' compensation coverage. The contractor will be responsible for all costs associated with criminal history background checks and must maintain valid insurance. While specific budget ranges are not explicitly stated, the contract will be firm fixed price for the first two years, with potential price increases subject to STATE approval after the initial period. Proposals must be submitted in triplicate (three copies of Technical Proposal and one sealed Cost Proposal) either in person, by mail, or through the State Procurement Office Online system. The STATE will provide restroom supplies, garbage can liners, colored cleaning rags, mops, and buckets, while the contractor supplies all other necessary cleaning materials and equipment.