Janitorial Services - Atchison DCF Office

The Kansas Department for Children and Families (DCF) is seeking competitive proposals for janitorial services at the Atchison DCF Office located at 710 S 9th St, Atchison, Kansas. The procurement involves comprehensive cleaning services for an 11,070 square foot facility, with services to be performed after regular working hours between 6:00 PM and 6:00 AM CST on business days and anytime on weekends, five times per week. The contract period will span five years, from July 1, 2025, through June 30, 2030. A mandatory pre-proposal conference is scheduled for March 28, 2025, at 10:00 AM CST, and attendance is required for bid consideration. Bidders must provide all cleaning materials, equipment, and supplies, with the state supplying only basic consumables like toilet tissue, paper towels, and hand soap. The RFP requires detailed daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks for various facility areas including offices, conference rooms, break rooms, hallways, washrooms, and exterior spaces. Vendors must submit a comprehensive cost proposal with monthly and annual pricing, with potential incremental increases up to 5% for years two through five.

The state encourages participation from diverse business types, offering potential bid preferences for Disabled Veteran Owned Businesses, State Use Purchases, and Certified Businesses. Bidders must submit several mandatory forms, including a current Tax Clearance Certificate, an Immigration Reform and Control Act (IRCA) form, and a Sexual Harassment form. The procurement requires vendors to provide at least two in-state references from current janitorial service customers. Bidders must also demonstrate policies discouraging human trafficking and comply with specific registration procedures through the State of Kansas SMART Strategic Sourcing System. While specific budget ranges are not explicitly stated, the comprehensive five-year contract suggests a substantial potential contract value. The procurement will be evaluated by a Negotiation Procurement Committee using a comprehensive assessment of technical capabilities, pricing, and references. Payment terms are set at Net 30 days, and the final award will be determined through a negotiated procurement process in accordance with Kansas statutes.