Janitorial Services - Atchinson

The Kansas Department of Revenue is seeking competitive proposals for janitorial services at the Atchison Driver's License Examination Office, located at 710 S. 9th Street in Atchison, Kansas. The procurement covers approximately 1,573 square feet of cleaning services to be performed three times per week on Monday, Wednesday, and Friday outside of regular working hours. A mandatory pre-bid conference is scheduled for August 26, 2025, at 11:00 AM CST, and attendance is required for bid consideration. The contract will run for five years, from the date of full execution through November 30, 2030. Bidders must provide detailed monthly and annual pricing, with additional per-occurrence pricing for floor stripping/waxing and carpet cleaning. Comprehensive janitorial services include thorough cleaning of floors, washrooms, and general areas, with contractors responsible for providing all necessary cleaning supplies and equipment. Evaluation criteria will likely include pricing, in-state references, insurance coverage, and compliance with state requirements such as background checks and confidentiality agreements.

The procurement is exclusively open to Kansas-based vendors with a physical presence in the state, with potential preference given to disadvantaged business enterprises, including disabled veteran-owned businesses. Bidders must submit a current Tax Clearance Certificate and complete various forms related to immigration reform and sexual harassment policies. Comprehensive insurance coverage is mandatory, including comprehensive liability and a fidelity bond. Vendors must comply with extensive background check requirements, including fingerprint submissions to the Kansas Bureau of Investigation (KBI) and Federal Bureau of Investigation (FBI), with potential disqualifying factors including certain criminal convictions. While specific budget ranges are not explicitly detailed, the payment terms are set at NET 30, with no price adjustments allowed during the contract period. The state will provide consumable materials like toilet paper and paper towels, while the contractor must supply all other cleaning materials and equipment necessary to meet the specified service standards.