Jackson County Facilities Maintenance - County Facility Pest Control Service (3 Year Contract)

Jackson County Board of Commissioners is soliciting sealed bids for a three-year pest control services contract covering 86 county facilities totaling approximately 639,000 square feet, with the procurement documented as ITB 250097. The scope of work encompasses comprehensive interior and exterior pest management services for cockroaches, ants, moths, silverfish, flies, mosquitoes, rats, and mice across county buildings including detention centers, fire departments, courthouses, parks, EMS stations, and administrative facilities. Contractors must provide all labor, equipment, materials, and chemicals in compliance with EPA, FDA, and OSHA regulations, with service frequencies varying by area type: monthly for standard areas, twice monthly for food preparation areas, and monthly for living areas. Required qualifications include current Georgia commercial pesticide applicator certification, workers' compensation insurance per Georgia law, and comprehensive general liability insurance of at least $100,000 with Jackson County named as additional insured. Sealed bids must be submitted by October 2, 2025 at 10:30 AM EST at the Jackson County Administrative Building located at 4965 Jackson Parkway, Jefferson, Georgia 30549, with the bid opening occurring publicly at that same date and time; one original and one copy of the bid package are required. Written questions must be submitted via email to Kenneth Morris (Purchasing Manager), Barry Vickery (Projects Manager), and Scott Martin (Facilities Maintenance Director) by September 19, 2025 at 5:00 PM, with the original question deadline having been September 15, 2025. Bidders are responsible for site visits to verify building conditions and square footage prior to submission, and pricing shall be submitted as a firm monthly rate for each facility with a total combined monthly fee for all buildings, with contractors required to submit monthly invoices detailing service dates, personnel, areas treated, chemicals used, and findings.

The procurement documents do not specify set-aside designations or restrictions limiting eligibility to particular business categories or disadvantaged enterprises. The current pest control provider for most county buildings is Prime Pest, which represents the incumbent contractor that may inform competitive positioning. Jackson County has reported no ongoing pest issues at facilities, only seasonal ant disturbances, and flylights are not currently installed at any properties; if needed, contractors must provide quotes on an as-needed basis subject to county approval. Additional services outside the primary scope—including wildlife exclusions, bedbug treatments, flea treatments, and termites or wood-boring insect services—must be quoted separately as alternate pricing options. The contract period runs three years from January 1, 2026 through December 31, 2028, with provisions for two optional one-year renewal extensions, and Jackson County reserves the right to reject any or all bids, waive technicalities, cancel with 30 days' notice, and modify service scope with equitable price adjustments. While specific budget or award values are not disclosed in the available documents, the contract encompasses services across a substantial facility footprint of 639,000 square feet over a three-year period with potential extension.