INVITATION TO BID

September 3, 2025

TO: Pest Control Companies

SUBJECT: Invitation to Bid for PEST CONTROL SERVICES

The Jackson County Board of Commissioners is soliciting bids for Pest Control Services at various County facilities. Specifications, terms and conditions are contained herein.

BID NUMBER: ITB 250097

BID NAME: Jackson County Pest Control Bid

BID DUE DATE/TIME: September 25, 2025 at 10:30 am, local time pertaining

RETURN BID VIA: sealed bid sent to:

Jackson County Board of Commissioners Attn: Purchasing Department – Bid # ITB 250097, Pest Control Services 4965 Jackson Parkway Jefferson, GA 30549

PUBLIC BID OPENING DATE/TIME: September 25, 2025 at 10:30 am, local time pertaining LOCATION: 4965 Jackson Parkway, Jefferson, GA 30549

Direct all questions concerning this bid to:

Kenneth Morris Jackson County Purchasing Manager

(706) 367-6309 kmorris@jacksoncountygov.com

Jackson County Board of Commissioners 4965 Jackson Parkway

Jefferson, Georgia 30549 Phone: (706) 367-6309 Fax: (706) 367-1505

Email: kmorris@jacksoncountygov.com

GENERAL INFORMATION FOR BIDDERS

1. GENERAL INFORMATION FOR BIDDERS:

A. From the issue date of this Invitation to Bid (ITB) until an award has been announced, vendors shall not communicate with any Jackson County elected official or employee, with the exception of the name stated above concerning this ITB or any information herein.

B. Whenever the terms “shall”, “must”, “will”, or “is required” are used in the ITB, the item to which the term is referring is a mandatory requirement of this ITB and failure to meet any mandatory requirement may be cause for rejection of the bid.

C. All amendments and or addendums will be posted on the Jackson County Purchasing Information website, www.jacksoncountygov.com and it is the bidder’s responsibility to check this site on a regular basis. The Board will not be responsible for any information not viewed by bidders.

DETAILED SPECIFICATIONS ASSOCIATED WITH THIS BID FOR PEST CONTROL

SERVICES

I. PURPOSE: The intent and purpose of this Invitation to Bid (ITB) is to establish a contract to provide pest control services for Jackson County Government, hereinafter referred to as Jackson County. The specifications herein are to establish a contract to provide a pest free environment for all buildings identified by the specific building inventory, which includes gross square footage for bid purposes. Although a minimum frequency schedule is suggested, the Contractor has the complete responsibility for pest control under a set monthly rate. Different areas with special requirements are given consideration. Conformance to applicable regulations is emphasized. A specific schedule can be established for ease in monitoring contract compliance.

II. SCOPE OF SERVICE:

A. WORK INCLUDED: The contractor shall provide all labor, tools, equipment, materials, and all incidentals required and/or implied for the complete and satisfactory performance of pest control treatment for the buildings listed on Attachment A, BUILDING INVENTORY FOR PEST CONTROL SERVICES. Treatment shall be provided for all spaces within the buildings at the frequencies given, or as specifically directed otherwise by Jackson County at the time of treatment. Treatment is to be confined to the interior of the building, except for rodent treatment as specified herein. The contractor shall provide treatment for all ordinary house and building pests and insects, including cockroaches, ants, moths, silverfish, flies, mosquitoes, rats and mice. Insects not included are termites, carpenter ants, or wood borers. See attached Scope of Work for further clarification.

B. QUALITY OF WORKMANSHIP: All work shall be quality work performed according to the standards of the industry, and to the complete satisfaction of Jackson County to provide a pest free environment for the buildings and areas treated. All work shall be performed in accordance with current state, federal and local laws and regulations which govern pest control services, including applicable EPA and FDA regulations, and chemical manufacturer's directions, whichever is more stringent.

C. PERSONNEL QUALIFICATIONS: All personnel used by the contractor for the performance of this work shall be properly trained and qualified pesticide applicators, and shall have current certification from the Georgia Department of Agriculture and Consumer Services, as well as any other required licenses and certifications. The contractor shall provide evidence of qualifications for any personnel performing work under this contract upon request by Jackson County.

Jackson County reserves the right to refuse to accept services from any personnel deemed by Jackson County to be unqualified, disorderly, or otherwise unable to perform assigned work.

D. TREATMENT SPECIFICATIONS: As a minimum, routine standard treatment shall be provided as described below. Additional treatment shall be provided as necessary to provide a pest-free environment, including fogging or other more rigorous treatments.

1. Standard Areas, including offices, hallways, and all other areas not identified as Food, Living, or Restricted Areas: Treat at least once per month with an EPA approved chemical, applied in accordance with manufacturer's directions for standard areas.

2. Food Areas, including food storage, serving and preparation areas: Treat at least twice per month with an EPA and FDA approved chemical, applied in accordance with man-ufacturer's directions for food areas.

3. Living Areas, such as Fires Station quarters & Jail holding cells: Treat at least once per month with an EPA approved chemical, applied in accordance with manufacturer's directions for living areas.

4. Restricted Areas, including some research areas and laboratories, which may change according to research or work being performed, and will be identified to the contractor after award of contract and prior to treatment: Do not treat. Areas identified as Restricted Areas are subject to change at any time upon notification by Jackson County.

5. Rodent Treatment, All Areas: Treat for rodents as necessary and as requested by Jackson County. Rodent treatment methods shall be approved ahead of time by Jackson County, and shall be suitable for the area treated. Rodent infestations located in burrows directly adjacent to buildings are included.

If bait boxes are installed, the contractor shall provide Jackson County with a written and up-to-date report indicating the location of the bait box, date of installation, and date of removal.

E. MATERIAL SPECIFICATIONS: All materials and chemicals used for the per-formance of this work shall conform to current Federal, State, and OSHA requirements and shall be approved and in compliance with existing EPA labeling and the use requirements under the Federal Insecticide, Fungicide, and Rodenticide Act (as amended). The contractor shall submit MSDS sheets to the Jackson County Purchasing Department on any chemical used for the performance of this work prior to its use. Pest control sprays shall be defined as low odor.

F. SCHEDULING AND COORDINATION:

1. All treatments shall be scheduled ahead of time as agreed upon by the contractor and Jackson County. A set schedule for routine standard treatment shall be established as soon as practicable after the start date of the contract.

2. Treatment for all Standard Areas shall be accomplished weekdays during the hours of 8:00 a.m. to 5:00 p.m. unless specified otherwise by department’s preferences. Special treatments, such as fogging, shall be scheduled separately, and must be performed after hours or on weekends.

3. Treatment for all Living Areas shall be accomplished weekdays during the hours of 8:00 a.m. 5:00 p.m. Special treatments, such as fogging, shall be scheduled separately, and will usually require a notice of two (2) weeks.

4. Treatment for all Food Areas shall be scheduled closely with each facility manager, and will usually be required to be performed after operation hours when the facility is not engaged in food preparation or service activities.

5. In situations where pests are present and causing distress to the occupants, the contractor shall respond to the call within 24 hours. Otherwise, the contractor may correct reported problems during the next scheduled visit.

G. BUILDING SIZES: The approximate gross square footage for each building is given in Attachment A. It is the Contractor's responsibility to verify each building’s square footage prior to submission of bid.

H. OTHER REQUIREMENTS

1. Invoices shall be submitted monthly during the month following service.

This requirement is in addition to and independent from any other requirements regarding invoices contained within this contract.

2. Reports: The invoice that shall be submitted to Jackson County shall contain the date of service, personnel performing service, areas treated, chemical used in treating the area, special infestations noted, and shall be signed by both parties.

3. Uniforms: All contract personnel shall be required to wear uniforms with company patches or other identifying clothing to clearly identify the personnel as being an employee of the contractor.

4. Parking: All vehicles shall be clearly identified as belonging to the contractor and shall park in designated parking areas only.

III. PRE-BID CONFERENCE:

There will be no formal pre-bid conference. Questions concerning this bid package should be directed to Kenneth Morris at (706) 769-6309 no later than the close of normal business hours on

September 15, 2025 so that an appropriate addendum can be created and sent to all vendors prior to the closing of the bid on September 25, 2025.

IV. GENERAL TERMS AND CONDITIONS:

A. PURCHASING MANUAL: This Invitation to Bid (ITB) is subject to the provisions of the Jackson County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this contract in their entirety except as amended or superseded herein.

B. MANDATORY USE OF JACKSON COUNTY FORM AND TERMS AND

CONDITIONS: Failure to submit a bid on the official Jackson County form provided for that purpose shall be a cause for rejection of the bid. Return of the complete document is required.

Modification of or additions to any portion of the invitation may be cause for rejection of the bid;

however, Jackson County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

C. PRECEDENCE OF TERMS: Except for paragraphs A, B, C, J, K and N of the General Terms and Conditions, which shall apply in all instances, in the event there is a conflict between the General Terms and Conditions and any Special Terms and Conditions for use in a particular procurement, the Special Terms and Conditions shall prevail.

D. CLARIFICATION OF TERMS: If any prospective bidder has questions about the specifications or other bid documents, the prospective bidder should contact the person whose name appears on the title page of the invitation, no later than seven (7) days before the opening date. Any revisions to the invitation will be made only by addendum issued by Jackson County.

E. TESTING/INSPECTION: Jackson County reserves the right to conduct any test or inspection it may deem advisable to assure supplies and services conform to the specifications.

F. PAYMENT TERMS: Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.

G. INVOICES: Invoices for services ordered, delivered and accepted by Jackson County shall be submitted by the contractor direct to the payment address shown on the contract. A monthly statement with all invoices detailed and charges associated with such invoices shall be submitted so that one monthly payment is made to the Contractor for services provided.

H. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, Jackson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies, which Jackson County may have.

I. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written consent of Jackson County.

J. ANTITRUST: By entering into a contract, the bidder conveys, sells, assigns, and transfers to Jackson County all rights, title and interest in and to all causes of the action it may now or hereafter acquire under the Antitrust Laws of the United States, relating to the particular goods or services purchased or acquired by Jackson County under said contract.

K. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, all bidders certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit or money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

L. ANTI-DISCRIMINATION: By submitting their bids, all bidders certify to Jackson County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended.

In every contract of over $10,000 the provisions in 1 and 2 below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The contractor will include the provisions of 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

M. DEBARMENT STATUS: By submitting their bids, all bidders certify that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia.

N. APPLICABLE LAW AND COURTS: Any contract resulting from this invitation for bid shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. The contractor shall comply with applicable federal, state and local laws and regulations.

O. QUALIFICATION OF BIDDERS: Jackson County may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder to perform the work/furnish the items and the bidder shall furnish to Jackson County all such information and data for this purpose as may be requested. Jackson County reserves the right to inspect bidder's physical plant prior to award to satisfy questions regarding the bidder's capabilities. Jackson County further reserves the right to reject any bid if the evidence submitted by, or investigations of, such bidder fails to satisfy Jackson County that such bidder is properly qualified to carry out the obligations of the contract and to complete the work/furnish the items contemplated therein.

P. EO/AA STATEMENT: Jackson County, an Equal Opportunity Affirmative Action institution covered by Presidential Executive Order 11246 as amended, advises all contractors, subcontractors, vendors and suppliers that direct or indirect receipt of federal funds may require appropriate action on their part.

Q. ILLEGAL IMMIGRAT IMMIGRATION REFORM AND ENFORCEMENT

ACT OF 2011 - Vendors submitting a response to this ITB must complete the Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the ITB package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

1. The form must be signed by an authorized officer of the contractor or their authorized agent.

2. The form must be notarized.

3. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

V. SPECIAL TERMS AND CONDITIONS:

A. AUDIT: The contractor hereby agrees to retain all books, records, and other documents relative to this contract for five years after final payment, or until audited by the State of Georgia, whichever is sooner. Jackson County, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

B. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Jackson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

C. AWARD OF CONTRACT: Jackson County will make award to the lowest responsive and responsible bidder. Due consideration will be given to price, quality as judged by tests and previous experience, and the ability of the bidders to render required services. Jackson County reserves the right to conduct any test it may deem advisable and to make all evaluations.

Jackson County also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Jackson County to be in its best interest.

D. BID ACCEPTANCE PERIOD: This bid shall be binding upon the bidder for 60 calendar days following the bid opening date. Any bid on which the bidder shortens the acceptance period may be rejected.

E. BID PRICES: Bid shall be in the form of a firm monthly price during the contract period and all extension to the contract.

F. CANCELLATION OF CONTRACT: Jackson County reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the contractor. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

G. CHANGES: By written notice to the contractor that may be in the form of electronic communications (i.e. email or fax), Jackson County may from time to time make changes, within the general scope of the contract, in the goods or services to be provided by the contractor. This includes, but is not limited to, adding and/or deleting buildings. The contractor shall promptly comply with the notice and shall make all subsequent goods or services conform to the notice. If any such change causes an increase or decrease in the contractor's cost of performance or the time required for performance, an equitable adjustment in the contract price and/or the time allowed for performance of the contract shall be negotiated and the contract modified accordingly by written supplemental agreement. Any claim by the contractor for adjustment under this clause must be asserted by written notice to Jackson County within 30 days from the date of receipt by the contractor of the change notice. Again, this written notice may be in the form of electronic communication.

H. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of this Invitation to Bid (ITB), the signed bid submitted by the contractor, the Jackson County Contract Form, General Terms and Conditions, Special Terms and Conditions, Specifications and Attachments, including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.

I. CONTRACT PERIOD: The contract shall be for a period of three years from the period of January 1, 2026 through December 31, 2028. The contract will contain provisions for an option for Jackson County to extend the contract to allow for two (2) consecutive years of renewal with the contract prices remaining fixed. The contract shall be renegotiated 60 days prior to the expiration date. Notification requesting the extension of the contract may be completed by electronic communications.

IDENTIFICATION OF BID ENVELOPE: The signed bid should be returned in a separate envelope or package, sealed and identified as follows:

From:

Name of Bidder Bid Due Date Time

Street or Box Number Bid Number

City, State, Zip Code Bid Title

Name of Buyer:

The envelope should be addressed to Jackson County Board of Commissioners, Attention: Kenneth Morris, Purchasing Manager, 4965 Jackson Parkway, Jefferson, GA, 30549.

If a bid not contained in the special envelope is mailed, the bidder takes the risk that the envelope even if marked as described above, may be inadvertently opened and the information compromised which may cause the bid to be disqualified. Bids may be hand delivered to the office of the Purchasing Department issuing the invitation at the location given above. No other correspondence or other bids should be placed in the envelope.

K. INDEMNIFICATION: The contractor agrees to indemnify, defend and hold harmless Jackson County and their officers, agents, and employees from any claims, damages and actions of any kind or nature whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the contractor/any services of any kind or nature provided by the contractor.

L. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Jackson County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments, which shall bind Jackson County or to otherwise act on behalf of Jackson County, except as Jackson County may expressly authorize in writing.

M. INSPECTION OF WORK SITE: Bidders shall visit the Jackson County buildings included and shall be responsible for having ascertained pertinent local conditions such as location, accessibility and general character of the buildings. Claims, as a result of failure to do so, will not be considered by Jackson County.

N. INSURANCE:

1. The contractor shall provide Jackson County a Certificate of Insurance prior to the start of any work and agrees to maintain such insurance until the completion of the contract.

The minimum limits of liability shall be:

A. Workers' Compensation - In compliance with Georgia State Law

B. Broad Form Comprehensive General Liability, $100,000.00, to include:

1. Premises - Operations

2. Products / Completed Operations

3. Contractual

4. Personal Injury

5. Owners and Contractors Protective

2. Jackson County reserves the right to require higher limits on any contract provided notice of such requirements is stated in the proposal for such contract. Included in the certificate of insurance shall be a hold harmless agreement saving Jackson County harmless from any liability from the contractor or from any subcontractors or by anyone directly or indirectly employed by either. Jackson County is to be named as additional insured.

A 30-day notice of cancellation or non-renewal in writing shall be furnished by certified mail to the certificate holder at the address indicated on the face of this form. Also, when deemed necessary, the contractor will provide explosion, collapse and underground coverage (X, C and U coverage).

The contractor agrees to be responsible for, indemnify and save harmless Jackson County and their representatives from the payment of all sums of money by reason of any claim against Jackson County or their representatives under the Workmen's Compensation Act, and by reason of all or any other occurrences resulting in bodily injury or property damage that may happen to occur upon or about said work. The contractor agrees that it will, at all times, and at least for one year after the completion of the work, indemnify and save harmless Jackson County against liabilities resulting from bodily injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.

3. ALL BIDDERS PROVIDE THE FOLLOWING INFORMATION:

NAME OF INSURANCE CARRIER:

NAME OF INSURANCE AGENT:

TELEPHONE NUMBER:

BROAD FORM COMPREHENSIVE

GENERAL LIABILITY LIMIT: $

AUTOMOBILE LIABILITY LIMIT: $

POLICY EXPIRATION DATE:

If a bidder fails to provide all the above information or does not indicate an amount of coverage, the bidder's signature on this invitation constitutes certification that, if the bidder is awarded the contract, the bidder shall obtain the necessary coverage as specified within ten days of notification of award of the contract.

If at any time or times any claim or claims shall be made to Jackson County by a subcontractor or other persons for any money due for any work, labor or material done upon or supplied upon the work herein contracted for, done for, furnished, or supplied, to the party of the first part, Jackson County may retain such amount as may be due, or may thereafter become due under this contract, or may pay the same when said claim shall thereafter be finally established in court, and such amount is hereby assigned to Jackson County to pay such claim or claims, such payment to be done when so established, but the contractor shall not be entitled to demand or receive payment of this agreement until all disputes, disagreements, and questions between the parties herein affecting the right to any portion of the amount claimed, shall have been settled as above provided for, and Jackson County is hereby authorized to deduct from the said amount any money due it upon any account or claim.

O. PROTECTION OF PERSONS AND PROPERTY:

1. The contractor shall take every precaution at all times for the protection of persons and property, including Jackson County's employees and property and its own.

2. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

3. The contractor shall continuously maintain adequate protection of all work from damage and shall protect Jackson County property from injury or loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss.

P. SAFETY: The contractor shall maintain an adequate safety program to insure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide Jackson County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until Jackson County is assured that the contractor has an adequate safety program in effect.

Q. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Jackson County. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish Jackson County the names, qualifications and experience of their proposed subcontractors. The contractor will, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

Nothing in the agreement shall be constructed as authority for the contractor to make commitments, which shall bind Jackson County or to otherwise act on behalf of Jackson County, except as Jackson County may expressly authorize in writing.

R. SUPERINTENDENCE BY CONTRACTOR: The contractor shall be responsible for all work means, methods, techniques, sequences and procedures and for coordinating all portions of the work under the contract except where otherwise specified herein. The contractor shall, at all times, enforce strict discipline and good order among the workers, and shall not employ any unfit person or anyone not skilled in their work.

S. WORK SITE DAMAGES: Any damage, including damage to finished surfaces, resulting from the performance of this contract shall be repaired to Jackson County's satisfaction at the contractor's expense.

VI. METHOD OF PAYMENT:

Jackson County will authorize payment to the contractor after providing satisfactory service and receipt of the contractor's invoice for services rendered. Payment will be made on a monthly basis at the prices as bid. All invoices will be summarized on one statement with the exception of the Senior Center which will be paid directly by their accountant.

VII. DOCUMENTS THAT ARE TO BE SUBMITTED:

The following items will be submitted to be considered a complete bid package:

A. Pricing Schedule

B. Insurance Information as outlined in paragraph V.N.3 above.

C. Vender Information (minimum requirements are the Vendor Form, W-9, and AP

Certificate)

D. Immigration Affidavit

VIII. PRICING SCHEDULE:

In accordance with this Invitation to Bid (ITB) and subject to all conditions imposed herein and in attachments, the undersigned agrees to provide Pest Control Services for the price given for each building listed on Attachment A, BUILDING INVENTORY FOR PEST CONTROL

SERVICES:

Facility Name Address Month Cost to Treat

Breakdown Included in Attachment A – Provide Total Here:

1. TOTAL BUILDING MONTHLY PRICE: $ /MONTH

I certify that I have read and understand the terms and conditions herein except as stated below.

I further state that I am and/or my company is capable, able to, and will provide the requested products and/or service described herein. I am the owner or agent of the company stated below and am authorized and empowered to contract. By my signature on this ITB, I/we guarantee and certify that all items included in my bid meet or exceed specifications.

I certify that this quotation is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quotation for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the quotation and certify that I am authorized to sign this quotation for the Contractor.

(Please print or Type)

Firm Name: _________________________________________________

Address: ____________________________________________________

City, State, Zip Code: __________________________________________

Telephone Number: ___________________________________________

Name/Title: __________________________________________________

Signature (in Ink):______________________________________________

Date: _______________________________________________________

IX. OTHER ATTACHMENTS:

ATTACHMENT A: BUILDING/ INFRASTRUCTURE INVENTORY

ATTACHMENT B: SCOPE OF WORK

ATTACHMENT C: SAMPLE CONTRACT

VENDOR PACKET

ATTACHMENT A

BUILDING INVENTORY FOR PEST CONTROL SERVICES

Facility Address Size (SqFt) Quote ($ Per Month) South Jackson EMS Station 528 Crooked Creek Rd, Athens, GA 30607 850 Sq Ft $_____._______ Commerce EMS Station 677 S Elm St, Commerce, GA 30529 1200 Sq Ft $_____._______ Nicholson EMS Station 5460 Highway 441, Nicholson, GA 30565 900 Sq Ft $_____._______ West Jackson EMS Station 11917 Lewis Braselton Blvd, Braselton, GA 30517 1500 Sq Ft $_____._______ Plainview EMS Station 4285 Plainview Rd, Maysville, GA 1900 Sq Ft $_____._______ EMS/E911 88 Gordon St, Jefferson, GA 30549 11000 Sq Ft $_____._______ I W Davis Dentention Ctr 265 I W Davis Rd, Jefferson, GA 30549 31700 Sq Ft $_____._______ CI Fire Department 64 Fowler Dr. Jefferson, Ga 30549 11500 Sq Ft $_____._______ Hurricane Shoals (Multiple Hist Buildings) 416 Hurricane Shoals Rd, Maysville, GA 30558 7500 Sq Ft $_____._______ Lamar Concession Stands Lamar Murphy Park 180 I W Davis Rd, Jefferson, GA 30549 2500 Sq Ft $_____._______ Center Park 167 Wages Bridge Rd, Athens, GA 30607 6600 Sq Ft $_____._______ West Jackson Park 374 Cabin Dr, Hoschton, GA 30548 3200 Sq Ft $_____._______ Airport Building(s) - Other 500 Airport Drive, Jefferson, GA 30549 32000 Sq Ft $_____._______ 4-H 4-H Building 255 Curtis H Spence Dr, Jefferson, GA 30549 3800 Sq Ft $_____._______ Courthouse 5000 Jackson Parkway / 265 I W Davis Rd, Jefferson, GA 30549 134304 Sq Ft $_____._______ Fleet Maintenance and PublicWorks Facility (UndRoad Department Building 12 Hendrix Dr, Jefferson, GA 30549 (Reference Old Addre10000 Sq Ft $_____._______

Solid Waste Solid Waste 100 Landfill Dr, Jefferson, GA 30549 15000 Sq Ft $_____._______ B&G/EMS Office B&G/EMS Office 368 Curtis Spence Dr, Jefferson, GA 30549 5252 Sq Ft $_____._______ Historic Courthouse 85 Washington St, Jefferson, GA 30549 *Historical Designation 13217 Sq Ft $_____._______ Senior Center 151 Stan Evans Dr, Jefferson, GA 30549 18974 Sq Ft $_____._______ Environmental Health Building 260 Lee Street, Jefferson, GA 30549 3094 Sq Ft $_____._______ Jackson Creative Building 106 Industrial Parkway, Commerce 30529 16994 Sq Ft $_____._______ FUEL STATION 131 Four Fifty Seven Dr, Jefferson, GA 30549 900 Sq Ft $_____._______ HEALTH DEPARTMENT 341 Stan Evans Dr, Jefferson, GA 30549 7140 Sq Ft $_____._______ HEAD START 215 Stan Evans Dr, Jefferson, GA 30549 9400 Sq Ft $_____._______ MENTAL HEALTH BUILDING 383 Stan Evans Dr, Jefferson, GA 30549 5429 Sq Ft $_____._______ OLD 4-H 102 Clover Leaf Circle, Jefferson, GA 30549 2414 Sq Ft $_____._______ PAT BELL CONFERENCE CENTER 7020 GEORGIA 82 CONNECTOR 2388 Sq Ft $_____._______ SHERIFF EVIDENCE STORAGE BUILDING CURTIS SPENCE DRIVE 3396 Sq Ft $_____._______ 4H MAIN OFFICE AND CORONER'S OFFICE 255 CURTIS SPENCE DRIVE 27512 Sq Ft $_____._______ MAIN OFFICE 12 HENDRIX DRIVE 3012 Sq Ft $_____._______ CONCESSION BUILDING 1801 COUNTY FARM ROAD 2046 Sq Ft $_____._______ MAINTENANCE SHOP 1801 COUNTY FARM ROAD 2350 Sq Ft $_____._______ FLEET MAINTENANCE 170 FOWLER DRIVE 8288 Sq Ft $_____._______ PAINT SHOP AND SMALL ENGINE REPAIR BU 170 FOWLER DRIVE 2850 Sq Ft $_____._______ SELLS MILL PARK MILL 8780 JACKSON TRAIL ROAD 2128 Sq Ft $_____._______ COMMERCE CENTER 661 SOUTH ELM STREET 67349 Sq Ft $_____._______ FACILITIES MAINTENANCE BUILDING 358 CURTIS SPENCE DRIVE 4000 Sq Ft $_____._______ PAINT SHOP - STORAGE BUILDING 358 CURTIS SPENCE DRIVE 4800 Sq Ft $_____._______ MOBILE SHOP 358 CURTIS H. SPENCE DRIVE 2100 Sq Ft $_____._______ JACKSON COUNTY EQUESTRIAN CENTER 2219 WHEELER CEMETERY ROAD 2417 Sq Ft $_____._______ SOCCER CONCESSIONS - RESTROOM BUILD225 LAKEVIEW DRIVE 1200 Sq Ft $_____._______ BASEBALL CONCESSIONS - RESTROOM BUIL225 LAKEVIEW DRIVE 1600 Sq Ft $_____._______ NEW JAIL 555 STAN EVANS DRIVE 125813 Sq Ft $_____._______ FIRE STATION 15 64 FOWLER DRIVE 11520 Sq Ft $_____._______ BURN BUILDING 64 FOWLER DRIVE 5000 Sq Ft $_____._______ PUMP BUILDING 64 FOWLER DRIVE 2500 Sq Ft $_____._______ SCALE HOUSE AND SCALES 100 LANDFILL DRIVE 1456 Sq Ft $_____._______ TRANSFER STATION 100 LANDFILL DRIVE 14950 Sq Ft $_____._______ HOSCHTON PARK CONCESSIONS BUILDING 4727 HIGHWAY 53 2500 Sq Ft $_____._______ Vehicle & Equipment Storage 255 Curtis H. Spence Lane 3200 Sq Ft $_____._______ OFFICE BUILDING 416 HURRICANE SHOALS ROAD 1008 Sq Ft $_____._______ RESTROOM BUILDING #1 416 HURRICANE SHOALS ROAD 768 Sq Ft $_____._______ E911 Tower Site Gordon Street 325 Sq Ft $_____._______ Tower Site 268 Curtis H. Spence Drive 144 Sq Ft $_____._______ Storage Space for KJCB 268 Curtis H. Spence Drive 936 Sq Ft $_____._______ Compactor Building 781 New King Bridge Road 96 Sq Ft $_____._______ Compactor Building 232 Yarborough Ridgeway Road 96 Sq Ft $_____._______ Records Storage 100 Landfill Drive 288 Sq Ft $_____._______ Recreation Dept. Maintenance Shop 180 I W Davis Road 2400 Sq Ft $_____._______ N/A Batting Cages 180 I W Davis Road 600 Sq Ft $_____._______ Fuel Depot Attendant Stn 131 Four Fifty Seven Drive 308 Sq Ft $_____._______ Tool Shed 7020 Hwy 82 Spur 156 Sq Ft $_____._______ Fire Dept Substation Towr Hwy 129 100 Sq Ft $_____._______ Head House 255 Curtis H. Spence Drive 576 Sq Ft $_____._______ Storage Shed 255 Curtis H. Spence Drive 336 Sq Ft $_____._______ TIRE STORAGE 170 FOWLER DRIVE 1440 Sq Ft $_____._______ Restroom Building 8780 Jackson Trail Road 364 Sq Ft $_____._______ Pavilion 8780 Jackson Trail Road 1225 Sq Ft $_____._______ SHERIFF'S VEHICLE SHOP 170 FOWLER DRIVE 2480 Sq Ft $_____._______ MAINTENANCE BUILDING 225 LAKEVIEW DRIVE 2800 Sq Ft $_____._______ Vacant 5394 Hwy 53 1140 Sq Ft $_____._______ Jackson County High School 450 MHz Tower Bui1660 Winder Highway 140 Sq Ft $_____._______ Nicholson Water Tank 450 MHz Tower Building 1298 Lakeview Drive 140 Sq Ft $_____._______ New Liberty Church Water Tower 450MHz Equipm657 New Liberty Church Road 140 Sq Ft $_____._______ Talmo Cell Tower 450 MHz Equipment Building 1360 Belmont Highway 140 Sq Ft $_____._______ Traditions Water Tank 450 MHz Equipment Build 190 Traditions Way 140 Sq Ft $_____._______ Maysville Water Tank 450 MHz Equipment Buildin221 Industrial Drive 140 Sq Ft $_____._______ GA Power Tower 450MHz Equipment Building 107 Ridgeway Street 140 Sq Ft $_____._______

South Jackson 450 MHz Tower 8180 Jefferson Road 100 Sq Ft $_____._______ South Jackson Tower 450MHz Equipment Buildin8180 Jefferson Road 140 Sq Ft $_____._______ Jail Tower Site 450 MHz Equipment Building 552 General Jackson Drive 140 Sq Ft $_____._______ "Lift Station for new Courthouse, Jail, Sr. Ctr" Curtis H. Spence Lane 144 Sq Ft $_____._______ "Lift Station for new Courthouse, Jail, Sr. Ctr" Curtis H. Spence Lane 144 Sq Ft $_____._______ Talmo #2 Radio Tower for Public Safety 3823 Mountain Creek Road 110 Sq Ft $_____._______ BOYS AND GIRLS CLUB OF JACKSON 412 GORDON STREET 6750 Sq Ft $_____._______ CENTER PARK COMMUNITY CENTER 167 WAGES BRIDGE ROAD 6600 Sq Ft $_____._______ PARKS AND RECREATION/ ELECTIONS MAIN 441 GORDON STREET 25000 Sq Ft $_____._______ ANIMAL CONTROL SHELTER 29 GALILEE CHURCH ROAD 9600 Sq Ft $_____._______ AGRICULTURAL FACILITY 1869 COUNTY FARM RD. 43100 Sq Ft $_____._______ Gum Springs Park Restroom/Concession Stand 4889 State Hwy. 124 900 Sq Ft $_____._______ Sell's Mill Park Restroom 8783 Jackson Trail Rd. 500 Sq Ft $_____._______ Hurricane Shoals Park Restroom 416 Hurricane Shoals Rd. 500 Sq Ft $_____._______ GUM SPRINGS PARK RESTROOM / CONCESS4889 HIGHWAY 124 WEST 1008 Sq Ft $_____._______ Administration Building 4965 Jackson Parkway 37325 Sq Ft $_____._______ Park Space & Pavilion Rental 3274 Holly Springs Rd 10000 Sq Ft $_____._______

ATTACHMENT B

SCOPE OF WORK

Pest Control Scope of Work

1. Project Overview

Provide professional, comprehensive Integrated Pest Management (IPM) services for Jackson County Government located at 4965 Jackson Parkway Jefferson, GA 30549. The Contractor shall inspect, monitor, prevent, manage, and treat pest activity in and around designated structures and grounds in a manner that is safe, effective, compliant with all applicable regulations, and minimally disruptive to operations.

2. Objectives

• Protect health, safety, and indoor environmental quality for occupants.

• Prevent pest infestations through proactive IPM strategies.

• Quickly identify, document, and control active pest populations using the least hazardous effective methods.

• Maintain regulatory compliance (local/state pesticide laws; EPA label requirements;

OSHA worker safety; food safety codes if applicable).

• Provide timely reporting, trend analysis, and corrective recommendations to the Owner/Client.

3. Scope Boundaries

Included Areas: Interior occupied spaces, kitchens/food prep, storage, secured areas (with escort), mechanical/electrical rooms, waste handling areas, loading docks, exterior perimeters (e.g., 10–25 ft band), landscaped beds immediately adjacent to structures, trash corrals, breakrooms, restrooms, conference rooms, Animal Control (special protocols), etc.

Excluded Areas (unless otherwise authorized): Naturalized grounds beyond perimeter band

Optional / Add-On Services: Bird control, wildlife trapping/relocation, termite soil pre-treat, fumigation, vector monitoring (mosquito/tick), drain bioremediation, fly light program management.

4. Target Pest Profile

Identify expected and historically documented pests.

Common Structural Pests: Ants, cockroaches, rodents, flies (house, drain, fruit), stored product insects (Indian meal moth, flour beetles), stinging insects, occasional invaders (spiders, earwigs, centipedes).

Priority Tiers:

• Tier 1 (Public Health / Food Safety Critical): Rodents, cockroaches, flies in food zones.

• Tier 2 (Structural / Nuisance Impact): Ants, termites, occasional invaders.

• Tier 3 (Seasonal / Low Risk): Outdoor occasional pests, landscape-related insects.

5. Service Approach – Integrated Pest Management

The Contractor shall employ a preventive, data-driven IPM program incorporating the following elements:

5.1 Inspection & Monitoring

• Initial baseline inspection of all covered areas within the first [X] days of contract start.

• Create and map monitoring devices (glue boards, rodent stations, insect light traps, pheromone traps) based on risk.

• Barcode/RFID or digital tagging of devices for scan-and-record accountability prefered.

• Document sanitation, structural, and environmental conditions contributing to pest pressure.

5.2 Documentation & Reporting

• Record all findings, devices serviced, captures, pesticides (EPA Reg. No., active ingredient, application rate, location), and corrective actions.

• Provide electronic service reports within [48] hours of visit.

• Maintain site map and trend charts accessible to Client.

6. Service Frequencies & Response Times

6.1 Routine Service

Area Type Frequency Example Service Tasks

Moderate-risk (breakrooms) Monthly Inspect, gel bait, rotate monitors

Low-risk office/admin Monthly or bi-monthly

Visual inspection, spot treatment

Area Type Frequency Example Service Tasks

Exterior perimeter Monthly (seasonal increase)

Bait stations, exclusion checks

6.2 Emergency / Corrective Service Response

• Public health pest (rodent, cockroach in food area): Respond within 4 hrs; on-site within 24 hrs max.

• General nuisance pest: Respond within 1 business day; on-site within 72 hrs.

• After-hours hotline required for critical facilities.

7. Materials, Products & Equipment

• All pesticides must be registered, labeled for intended use, and approved by Client before first use.

• Maintain Safety Data Sheets (SDS) and specimen labels on-site or in digital portal.

• Use tamper-resistant rodent stations in exterior and sensitive interior areas.

• Use low-odor, non-volatile formulations in occupied spaces when possible.

8. Safety, Health & Environmental Requirements

• Follow all label directions; label is the law.

• Use required PPE; ensure technicians are licensed/certified.

• Notify Client of treatment schedules requiring area closure, re-entry intervals, or food contact precautions.

• Prevent drift, runoff, and contamination of drains, food, or potable water.

• Collect and properly dispose of used bait, dead pests, and contaminated materials.

9. Reporting & Documentation Deliverables

At Each Service Visit:

• Date/time, technician, areas serviced.

• Devices inspected/serviced (ID scan logs).

• Pest activity findings & captures.

• Materials applied (product, EPA #, active ingredient, concentration, amount, method, lot # if required by audit scheme).

• Corrective actions taken & recommendations.

Monthly Summary: Pest trend graphs, hotspot map, outstanding corrective actions.

Quarterly / Annual Report: Program review, threshold compliance, risk reassessment, training provided, regulatory updates.

10. Communication Protocols

• Technician must Facility Maintenance to gain access to all controlled or locked areas.

• Immediate notification of elevated pest activity or conditions requiring urgent correction.

• Use standardized deficiency codes (e.g., door gap, sanitation, moisture leak) in reports.

• Provide contact escalation ladder (technician → account manager → regional director).

11. Seasonal & Proactive Programs

• Spring exterior perimeter barrier for crawling insects.

• Summer fly management (baits, fly lights, exclusion).

• Fall rodent-proofing and bait rotation.

• Winter interior monitoring emphasis.

12. Staffing & Qualifications

• All technicians must hold current Georgia commercial pesticide applicator certification in appropriate categories.

• Technician background checks.

• Ongoing CEU training documented annually.

13. Change Management & Additional Work Authorization

• All work outside base scope

• Contractor to submit scope, labor hours, materials, and not-to-exceed pricing for approval.

14. Insurance & Liability

• Minimum insurance requirements: General liability, pollution liability, workers’ compensation, auto liability. Insert limits (e.g., $1M per occurrence).

• Provide certificates naming Client as additional insured where required.

15. Invoicing & Payment Terms

• Invoices submitted monthly.

• Include contract number, service period, site IDs, and summary of services.

• Attach supporting service reports where required for audit.

16. Contract Term

• Initial term: [36] months beginning [Start Date].

17. Termination

• For convenience with written notice.

• For cause (e.g., non-performance, loss of license, safety violations) with cure period of [30] days unless immediate termination warranted.

18. Jackson County Contacts

• Facility Maintenance Director - Scott Martin - 706-215-0895 smartin@jacksoncountygov.com

• Facility Maintenance Admin - Kathy Davis - 706-387-6429 kdavis@jacksocountygov.com

• Budget & Purchasing Manager - Kenneth Morris - 706-367-6309 ext. 4174 kmorris@jacksoncountygov.com

19. Facilities & Service Locations

See Attachment A mailto:smartin@jacksoncountygov.com mailto:kdavis@jacksocountygov.com mailto:kmorris@jacksoncountygov.com

ATTACHMENT C

SAMPLE CONTRACT

This Agreement made and entered into this _____ Day of ___________ , Two Thousand and Twenty Five, BETWEEN

The Owner: The Jackson County Board of Commissioners Jackson County, Georgia 4965 Jackson Parkway Jefferson, GA 30549

And the Contractor: Company Name Company Address Company City, State Zip

PROJECT: THREE YEAR PEST CONTROL CONTRACT FOR JACKSON COUNTY,

GEORGIA

WITNESSETH: That said Contractor has agreed, and by these presents does agree, with the said County, for the consideration herein mentioned and under the provisions of the Request for Quote as required by the Specifications to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, proposal made by the Contractor, the Advertisement, the Instructions to Bid, Special Terms and Conditions and this Agreement, including all work outlined in the Scope of Service and listed in the conditions, provisions and specification to wit:

ARTICLE 1

The Contract Documents

The Contract Documents consist of this Agreement, conditions of the Contract (General, Supplementary and Other Conditions), Drawings, Specifications, and Addenda issued prior to execution of this Agreement and all Change Orders issued subsequent thereto. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE 2

The Work

The Contractor shall perform all work required by the Contract Documents for:

PROJECT: THREE YEAR PEST CONTROL CONTRACT FOR JACKSON COUNTY,

GEORGIA

All Work performed under this contract is subject to inspection by the Purchasing Department of Jackson County, Georgia. It shall be the Contractor’s responsibility to coordinate with the Purchasing Department of Jackson County, Georgia for inspection services. All Work shall be performed in accordance with current federal, state, and local laws and regulations which govern pest control services, including applicable EPA and FDA regulations and chemical manufacturer’s directions, whichever is more stringent.

ARTICLE 3

Time of Commencement and Completion

The Work to be performed under this Contract shall begin on January 1st, 2026 and continue for a period of 36 months (3 years) to be completed on December 31, 2028. Contract may be renewed by Jackson County for an additional two (2) years so that the contract is in effect for no more than five (5) consecutive years. After five (5) years, the contract must be re-bid by Jackson County.

ARTICLE 4

Contract Price

The Owner shall pay the Contractor, for the performance of the Work as provided in the Conditions of the Contract, in current funds, the amount of $ _________________ per month.

This price may be increased or decreased during the initial term of the contract and during all renewal terms based upon changes to the Scope of Service as outlined in the Special Terms and Conditions of the Request for Quotes, ARTICLE 5

Payment

Payment for the Work as described in Article 4 above, shall be made upon completion of Work by the Contractor within thirty (30) days after the completion of the Work, provided that the Work has been completed and the Contractor fully performed in accordance with the…