IW210278-A

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for an Invitation for Bids (IFB) numbered IW210278-A to procure a single Automatic Double Clipper. The procurement is specifically for a specialized industrial machine with precise technical specifications, including width dimensions of 1,705 - 2,300 mm, depth of 940 - 1,030 mm, and height of 1,900-2,145 mm. Acceptable manufacturers include Poly-Clip (models ICA and PCA80) and International Clip (model IC18/15). The machine must feature a 10" screen with recipe management, servo drive, and air dryer, and must have operational capabilities of 60-130 cycles/minute for large caliber products. Bidders are required to provide one complete set of manuals upon delivery, including installation, operation, electrical schematics, and parts manuals. The bid is scheduled to be opened on April 23, 2025, at 3 P.M., with electronic submissions preferred via BIDS@TDCJ.TEXAS.GOV, with a recommended attachment limit of 10 MB per email.

The contract includes a significant HUB (Historically Underutilized Business) subcontracting goal of 21.1%, which promotes equal business opportunities for economically disadvantaged businesses. Prime contractors must demonstrate good faith efforts in subcontracting with Texas certified HUB vendors, with multiple compliance pathways including direct subcontracting, providing notice to potential HUB subcontractors, and documenting outreach efforts to trade organizations. The procurement allows for potential additional freight charges to be explicitly stated by bidders, with the primary freight terms being F.O.B. destination, prepaid and allowed. While a specific contract value is not disclosed, the procurement is for a single unit of specialized industrial equipment. Contractors will be required to submit monthly compliance reports and seek approval for any modifications to their subcontracting plan, with comprehensive documentation needed to demonstrate engagement with diverse business enterprises.