Ivy Prep Technology Services Request for Proposals

Ivy Preparatory Academy for Girls at Kirkwood is requesting proposals for technology services to manage and maintain its information technology infrastructure during the 2022-2023 school year, with proposals due May 31, 2022 and optional facility tours on May 20, 2022.

The scope encompasses infrastructure management across servers, network systems, firewalls, wireless systems, device support (desktops, laptops, tablets), VOIP, security cameras, door access controls, PA systems, data cabling, end-user support, and network audit services. The current environment includes 25 laptop carts, 600 student devices, 75 teacher/staff laptops, 9 office desktops, Dell servers, 34 Boxlight and 1 Promethean interactive panels, 42 projectors, 5 network switches, and 2 routers. The selected vendor serves as the primary point of contact for all technology issues.

The annual contract value is $60,000 for the one-year term July 1, 2022 through June 30, 2023, with potential renewal for up to four additional one-year terms upon mutual agreement. The vendor must furnish all necessary equipment, materials, management, and personnel at no additional cost to the school.

Evaluation criteria total 100 points: firm overview and experience (20 points), team experience and staff training (20 points), proposed scope of services (30 points), annual costs (15 points), and industry reputation with references (15 points). Proposals are capped at 1,000 words per response section and must not include the firm name except in the header.

The vendor must maintain General Liability insurance with minimum limits of $1 million per occurrence and aggregate, Automobile Liability of $1 million combined single limit, and umbrella coverage of $2 million. All vendor employees must pass criminal history background checks and immigration status verification under Georgia House Bill 87 before beginning work. Service level response times range from 15 minutes for critical issues to 48 hours for informational issues. Vendor performance is subject to quarterly A-F evaluations; an average grade of B is required for contract compliance. Written vendor questions were due May 23, 2022, with responses posted May 25. Vendor presentations and interviews by invitation are scheduled June 6-8, 2022.