IVHQ Environmental Equipment Repair & Maintenance

This state and local contracting opportunity is for environmental equipment repair and maintenance services for the Illinois Department of Veterans Affairs in Adams County. The state is seeking vendors to provide monthly maintenance and on-demand repair services for various floor care machines, including floor scrubbers, buffers, burnishers, and vacuums, over a 4-year contract term from July 1, 2020 through June 30, 2024. Vendors must be authorized and trained by the equipment manufacturers to perform the required maintenance and repairs. The request for quote (RFQ) specifies the estimated annual service hours and equipment types, and requires vendors to provide hourly rates for emergency and scheduled maintenance services. The total estimated 4-year contract value is $26,000, with $6,500 estimated annually. Vendors must submit quotes electronically, and the award will be based on the lowest total bid. Prevailing wage requirements apply, and vendors are responsible for understanding and complying with those regulations. The RFQ reserves the right to reject any offers, award by item or group, and waive minor defects.

The solicitation does not mention any set-aside designations or restrictions on the types of organizations that can respond. There is also no information provided on any incumbent vendors or current contractors. The documents indicate the state will be conducting this procurement, but do not specify a total budget range or maximum award value. Vendors must have an active State of Illinois Vendor Registration Number, certify compliance with various state and federal laws and regulations, and provide detailed business, ownership, and financial information as part of their response.