RFQ - Environmental Equip Maint and Repair~2.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 21-497DVA-QUINC-B-14057
- Issued by
- Adams County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Department of Veterans Affairs for environmental equipment repair and maintenance services. The RFQ seeks vendors to provide monthly maintenance and on-demand repair services for various floor care machines, including floor scrubbers, buffers, burnishers, and vacuums, for a 4-year multi-year contract term from July 1, 2020 through June 30, 2024. Vendors must be authorized and trained by the equipment manufacturers to perform the required maintenance and repairs. The RFQ specifies the estimated annual service hours and equipment types, and requires vendors to provide hourly rates for emergency and scheduled maintenance services.
The RFQ states that the total estimated 4-year contract value is $26,000, with $6,500 estimated annually. Vendors must submit quotes electronically, and the award will be based on the lowest total bid. Prevailing wage requirements apply, and vendors are responsible for understanding and complying with those regulations. The RFQ reserves the right to reject any offers, award by item or group, and waive minor defects.
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Other files
| File | Type | Posted |
|---|---|---|
| Forms A Section V.18.1~1.docx | DOCX document | |
| Forms B Section V.20.1~26.docx | DOCX document | |
| Standard Certifications V.18.1~48.docx | DOCX document |
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Text version
General Info
| Illinois Department of Veterans Affairs |
| REQUEST FOR QUOTE |
| Agency | Illinois Veterans Home |
| Address | 1707 N 12th Street, Quincy, IL 6201 |
| Submit Quote To | Valerie Peterson |
| Valerie.L.Peterson@illinois.gov | |
| Phone | (217) 222-8641, ext. 393 |
| ENVIRONMENTAL EQUIPMENT REPAIR & MAINTENANCE SERVICES | |
| Specifications and Requirements: | |
| Vendor shall provide monthly maintenance service and repair service on floor scrubbers, buffers, burnishers, vacuums and other electric floor care machines. Vendor shall provide labor and tools required for maintenance & repairs. | |
| The 4-year multi-year contract will be for FY21 - FY24 (July 1, 2020 through June 30, 2024). | |
| In the event repairs are needed immediately, vendor shall respond to request for service within 24 hours. | |
| Maintenance and repairs shall be made during regular business hours: 8:00 am - 4:30 pm Monday through Friday. | |
| Monthly maintenance includes but is not limited to: inspection & cleaning of batteries, electrical components, vacuum drives, brushes, hoses, filters and gaskets; lubricating all fittings and wheels as needed; replacement of all defective parts. | |
| Cost of repair parts are billable to the Facility. Parts shall be invoiced at vendor cost. | |
| Cost of parts listed on quote is an estimate determined by the Facility for awarding purposes only. Actual cost of parts may differ depending on the equipment serviced. | |
| Vendor must be authorized and trained by the manufacturer(s) of battery-operated equipment owned by Facility to perform maintenance and repairs in order to access manufacturer systems and order parts. | |
| Current battery-operated equipment brands: Nilfisk Advance; Tornado; Square Scrub; Tenant Nobles | |
| Per CPO Notice 2020.06, we will only accept electronic responses. This bid can be submitted via BidBuy or email. Paper responses will not be accepted. | |
| Prevailing wage applies. Vendor is responsible for contacting Department of Labor to ensure understanding of prevailing wage requirements. (217)782-6206 or http://www.state.il.us/agency/idol/index.htm | |
| Please specify your hourly wage rate here. This rate is for informational purposes only to ensure compliance with prevailing wage. Award will be based on the total project price. | $ |
| Vendor Name |
| Vendor FEIN |
| Vendor Address |
| Vendor Phone |
| Vendor Contact |
| Vendor Email |
| Date |
| Notes to Vendor: All quoted prices must be valid for 180 days from date of submission. All prices must include travel expense to and from facility. No price increases will be accepted. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor may attach separate page(s) describing this proposal for services. Winning vendor will be chosen on low total bid for all services. |
| IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY, THE QUOTE MAY BE DISQUALIFIED |
mailto:Valerie.L.Peterson@illinois.gov Pricing Sheet
| ENVIRONMENTAL EQUIPMENT MAINTENANCE AND REPAIR SERVICES | |||
| FY21 | |||
| July 1, 2020 through June 30, 2021 | |||
| Service Description | Estimated Hours/Year | Cost per Hour | Estimated Annual Total |
| Emergency Services - outside of the scheduled monthly maintenance services (done during normal business hours) | 2 | $ - 0 | |
| Repair and Scheduled Maintenance Services: | |||
| Floor scrubber 260B (Convertamatic) | 6 | $ - 0 | |
| Floor scrubber 17B (Convertamatic, Micromatic) | 18 | $ - 0 | |
| Floor scrubber 20B (Convertamatic) | 6 | $ - 0 | |
| Battery-operated micro scrubber (Advance) | 18 | $ - 0 | |
| Floor burnisher 2000B (Whirlamatic & Tornado) | 6 | $ - 0 | |
| Stand-on scrubber SC1500 (Advance) | 16 | $ - 0 | |
| Walk-behind scrubber SC500 (Advance) | 6 | $ - 0 | |
| Repair of floor care, carpet maintenance and all electric machines not classified elsewhere. | 20 | $ - 0 | |
| Estimated cost of repair parts. Amount determined by facility for awarding purposes only. | $ 6,500.00 | ||
| FY21 Estimated Total | $ 6,500.00 | ||
| ENVIRONMENTAL EQUIPMENT MAINTENANCE AND REPAIR SERVICES | |||
| FY22 | |||
| July 1, 2021 through June 30, 2022 | |||
| Service Description | Estimated Hours/Year | Cost per Hour | Estimated Annual Total |
| Emergency Services - outside of the scheduled monthly maintenance services (done during normal business hours) | 2 | $ - 0 | |
| Repair and Scheduled Maintenance Services: | |||
| Floor scrubber 260B (Convertamatic) | 6 | $ - 0 | |
| Floor scrubber 17B (Convertamatic, Micromatic) | 18 | $ - 0 | |
| Floor scrubber 20B (Convertamatic) | 6 | $ - 0 | |
| Battery-operated micro scrubber (Advance) | 18 | $ - 0 | |
| Floor burnisher 2000B (Whirlamatic & Tornado) | 6 | $ - 0 | |
| Stand-on scrubber SC1500 (Advance) | 16 | $ - 0 | |
| Walk-behind scrubber SC500 (Advance) | 6 | $ - 0 | |
| Repair of floor care, carpet maintenance and all electric machines not classified elsewhere. | 20 | $ - 0 | |
| Estimated cost of repair parts. Amount determined by facility for awarding purposes only. | $ 6,500.00 | ||
| FY22 Estimated Total | $ 6,500.00 | ||
| ENVIRONMENTAL EQUIPMENT MAINTENANCE AND REPAIR SERVICES | |||
| FY23 | |||
| July 1, 2022 through June 30, 2023 | |||
| Service Description | Estimated Hours/Year | Cost per Hour | Estimated Annual Total |
| Emergency Services - outside of the scheduled monthly maintenance services (done during normal business hours) | 2 | $ - 0 | |
| Repair and Scheduled Maintenance Services: | |||
| Floor scrubber 260B (Convertamatic) | 6 | $ - 0 | |
| Floor scrubber 17B (Convertamatic, Micromatic) | 18 | $ - 0 | |
| Floor scrubber 20B (Convertamatic) | 6 | $ - 0 | |
| Battery-operated micro scrubber (Advance) | 18 | $ - 0 | |
| Floor burnisher 2000B (Whirlamatic & Tornado) | 6 | $ - 0 | |
| Stand-on scrubber SC1500 (Advance) | 16 | $ - 0 | |
| Walk-behind scrubber SC500 (Advance) | 6 | $ - 0 | |
| Repair of floor care, carpet maintenance and all electric machines not classified elsewhere. | 20 | $ - 0 | |
| Estimated cost of repair parts. Amount determined by facility for awarding purposes only. | $ 6,500.00 | ||
| FY23 Estimated Total | $ 6,500.00 | ||
| ENVIRONMENTAL EQUIPMENT MAINTENANCE AND REPAIR SERVICES | |||
| FY24 | |||
| July 1, 2023 through June 30, 2024 | |||
| Service Description | Estimated Hours/Year | Cost per Hour | Estimated Annual Total |
| Emergency Services - outside of the scheduled monthly maintenance services (done during normal business hours) | 2 | $ - 0 | |
| Repair and Scheduled Maintenance Services: | |||
| Floor scrubber 260B (Convertamatic) | 6 | $ - 0 | |
| Floor scrubber 17B (Convertamatic, Micromatic) | 18 | $ - 0 | |
| Floor scrubber 20B (Convertamatic) | 6 | $ - 0 | |
| Battery-operated micro scrubber (Advance) | 18 | $ - 0 | |
| Floor burnisher 2000B (Whirlamatic & Tornado) | 6 | $ - 0 | |
| Stand-on scrubber SC1500 (Advance) | 16 | $ - 0 | |
| Walk-behind scrubber SC500 (Advance) | 6 | $ - 0 | |
| Repair of floor care, carpet maintenance and all electric machines not classified elsewhere. | 20 | $ - 0 | |
| Estimated cost of repair parts. Amount determined by facility for awarding purposes only. | $ 6,500.00 | ||
| FY24 Estimated Total | $ 6,500.00 |
| FY21 Total | $ 6,500.00 |
| FY22 Total | $ 6,500.00 |
| FY23 Total | $ 6,500.00 |
| FY24 Total | $ 6,500.00 |
| GRAND TOTAL 4-YEAR CONTRACT (Estimated) | $ 26,000.00 |
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