IVHQ- Emergency Notice - Laundry Services

The state of Illinois, specifically the Quincy Illinois Veterans Home within the Department of Veteran Affairs, has initiated an emergency procurement for linen services to be provided by Denman Services Inc. located in Quincy, Illinois. The contract encompasses comprehensive laundry services including three-days-per-week pickup and delivery of healthcare linens, with a detailed processing workflow involving dedicated vehicle transport, chain-of-custody documentation, sorting, inspection, pre-treatment, high-temperature washing, sanitization, drying, ironing, and packaging of clean linens. This emergency procurement was necessitated by the closure of the previous state-use linen service provider and partial unavailability of internal laundry facilities due to a potential exhaust system issue. The procurement is designed to maintain service continuity and meet healthcare hygiene standards for the Illinois Veterans Home. The contract is scheduled to commence on 06/30/2025 and conclude on 09/28/2025, with a specified due date for responses of September 28, 2025.

The emergency procurement demonstrates an attempt to engage local vendors, with Denman Services Inc. selected based on their local presence, commercial-grade equipment, experienced workforce, and immediate service capability. While efforts were made to identify Business Enterprise Program (BEP)-certified vendors, no viable alternatives were found due to operational and logistical constraints. The procurement will be funded through State Appropriated Funds, with an estimated expenditure of $230,000 for the contract period. The contract appears to have no specific set-aside designations beyond the initial attempt to engage BEP-certified vendors. The emergency nature of the procurement suggests a focused selection process prioritizing immediate service availability and operational compatibility with the Veterans Home's specific healthcare linen requirements. The contract represents a critical service procurement to ensure continuous and high-quality linen management for healthcare operations.