IVHM FY 26 Air Handler Cleaning

The Illinois Department of Veterans' Affairs, on behalf of its Manteno facility in Kane County, is soliciting quotes through a Request for Quote (RFQ) process for one-time air handler cleaning services during Fiscal Year 2026. The procurement involves cleaning and maintaining 43 air handling units distributed across multiple facility locations (R1, R2, R3, R4, R5, A1, A2, S1, S2, and Interconnects) containing a combined total of 78 water coils. The vendor must provide all labor and materials necessary to power wash air boxes, squirrel cages, chiller coils, hot water coils, and fresh air intake screens, with services to commence upon award and conclude by June 30, 2026. Each air handler must be documented with individual reports and photographs detailing completed work and any identified damage or repairs needed, and the vendor must coordinate all work through the Chief Engineers Office while maintaining clean work areas and ensuring proper cleaning certification as specified in the contract's technical appendix. Vendors must submit all questions by February 4, 2026, to Travis Kutemeier at Travis.kutemeier@illinois.gov, with quotes due by February 13, 2026, through either BidBuy (Bid #26-497DVA-MANTE-B-50048) or email submission; no onsite walkthrough will be conducted, though pictorial documentation of equipment has been provided to facilitate bidders' understanding of the scope. Quotes must be valid for 90 days from submission, with pricing to include all labor, materials, shipping, and handling charges with no price increases permitted, and vendors must possess all required certifications outlined in Appendix A and demonstrate capability to provide the specified supplies and services.

The RFQ does not identify specific set-asides for disadvantaged enterprises, though a Minority Contractor Initiative fee of $15 is required for contracts valued at $1,000 or more under specified sections of the Illinois Procurement Code. No incumbent vendor or current contractor information is provided in the available documentation, and no integration with existing infrastructure or technology systems is indicated as a requirement. All responding vendors must be registered with the State of Illinois and comply with comprehensive certification requirements established under the Standard Illinois Certifications form, including compliance with prevailing wage requirements, equal opportunity obligations, drug-free workplace standards, environmental regulations, and prohibitions on forced labor and child labor. Vendors must also carry general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate and maintain Worker's Compensation Insurance as required by law. The specific award value or budget range for this procurement is not disclosed in the available documentation; however, all awarded contracts will be subject to the State of Illinois Standard Terms and Conditions, which establish payment requirements under the State Prompt Payment Act and allow the State to terminate for convenience with thirty days' notice or for cause immediately upon notice.