ITS-Microsoft-EES-Licensing

The Barrow County School District in Georgia is seeking competitive proposals for a comprehensive Microsoft Enterprise Enrollment Solution (EES) licensing agreement. The procurement involves acquiring Microsoft licenses for a three-year term from May 1, 2025, through April 30, 2030, with potential renewal for two additional years. Specific licensing requirements include M365 A5 licenses for 1,800 faculty and 64,000 students, along with additional products such as Intune P1 (450 licenses), M365 Copilot (15 licenses), SQL Server Standard Core, and Windows Server licenses. Proposals are due by 11:00 AM local time on February 18, 2025, and must be submitted via email to itsbids@barrow.k12.ga.us. Vendors are required to provide a complete product breakdown, detailed pricing, and submit both a vendor quote and a completed Vendor Proposal Form that includes business information and SAM.GOV cage number. The school system reserves the right to accept bids on an all, some, or none basis, depending on available funds and the best interest of the school system.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The RFP does not outline preferences for small businesses, minority-owned enterprises, or other special categories of vendors. While no incumbent vendors were identified, the procurement appears to be a renewal or expansion of existing Microsoft licensing infrastructure. The school district will require vendors to provide precise licensing configurations without allowing product substitutions. Although a specific budget range was not disclosed, the scale of licensing (covering 64,000 students and 1,800 faculty) suggests a significant contract value. The multi-year contract structure allows for potential budget predictability and long-term technology planning for the Barrow County School District.